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MS Office Forum / Word / Long Documents / March 2004

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Ghost Figures after printing

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Robert Leif - 08 Mar 2004 07:07 GMT
I have a 36 page document with 9 figures, several of
which are graphs from Excel.  Each of the figures is
surrounded by a text box which contains a caption
consisting of the word Figure and an Arabic numeral.  
When I make a cross-reference to the Figure number, which
starts with the word Figure, I succeed in placing the
word Figure followed by the number. However, when I print
or even print preview, the Figure without the text box
appears at the point of the cross-reference.  This even
happened when I turned the Tools>Options>Print Fields
Off.  How do I stop these copies of the figures from
appearing?
Thank you.
Suzanne S. Barnhill - 08 Mar 2004 15:42 GMT
You have managed to get the figure inside the bookmark for the caption.
Either you have the figure in the same paragraph with the caption (in which
case it will automatically be included in the bookmark), or you created a
paragraph for the figure by pressing Enter at the beginning of the caption
after creating the cross-reference. In the former case, press Enter after
the figure to put it in its own paragraph. In the latter case, you can
either reinsert the bookmark (see instructions below) or delete the figure
and cross-reference and start over.

To reinsert the bookmark, select just the caption (or portion of it you want
cross-referenced). Then go to Insert | Bookmark, check the box for "Hidden
bookmarks" and select the radio button for Sort by: Location. The bookmark
that is highlighted is the one for the caption you have selected. Press Add
to reapply the bookmark to just the selected portion.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
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Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.word.mvps.org
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> I have a 36 page document with 9 figures, several of
> which are graphs from Excel.  Each of the figures is
[quoted text clipped - 9 lines]
> appearing?
> Thank you.
 
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