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MS Office Forum / Word / Long Documents / March 2004Making a "Columns" Style
Is there a way to make a style called, "Columns," and be able to select the text I want to be in the columns then select the style and have Normal style follow? I want to be able to have a preset spacing between the columns rather than the default .5" setting. This is for Index cards for which I already have a template. I expect I'll have to do it with a macro.  SignatureTonya Marshall tonz AT harborside DOT com You can't save column information in a paragraph style. You can set the columns in the document template, or you could apply the columns to a selected block of text with a macro eg the following sets two columns with a one inch gap Sub ColumnsOneInch() With Selection.PageSetup.TextColumns .SetCount NumColumns:=2 .EvenlySpaced = True .LineBetween = False .Spacing = InchesToPoints(1) End With End Sub I would however, be tempted to use a three column table. Remove the borders and use the centre column as the spacing. Setup the table as required and save it as an autotext entry. You can then easily insert a pre-formatted table where you wish. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> Graham Mayor - Word MVP Web site www.gmayor.com Word MVP web site www.mvps.org/word <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> > Is there a way to make a style called, "Columns," and be able to > select the text I want to be in the columns then select the style and [quoted text clipped - 3 lines] > > I expect I'll have to do it with a macro. > You can't save column information in a paragraph style. > [quoted text clipped - 16 lines] > Setup the table as required and save it as an autotext entry. You can then > easily insert a pre-formatted table where you wish. Graham. I ended up recording a macro to do what I wanted. The index cards are for recipes and I wanted only the ingredients to be in columns so I select the ingredients and run the macro. Looking at your macro, I like it better as it's much shorter than mine, so I'm going to use it. I will change the space between the columns to 0.1" tho, as those index cards are skinny. :) I appreciate your reply and, especially, your macro. Thank you. SignatureTonya Marshall tonz AT harborside DOT com Hi Tonya [..] > I ended up recording a macro to do what I wanted. The index cards are > for recipes and I wanted only the ingredients to be in columns so I > select the ingredients and run the macro. Are the 2 columns of the same, ahem, "order"? I.e., have you ingredients in both columns, with the possibility that some are added later on which might change the recipes, and hence say the formerly lowest ingredient in the left column is supposed to flow over into the right one? That would be the only case when "overhead" that comes with the columns seems justified. If OTOH you have an ingredient on the left "column" and its amout on the left, you really have the perfect opportunity for a table. 2cents .bob ..Word-MVP Signature/"\ ASCII Ribbon Campaign \ / X Against HTML / \ in e-mail & news > Hi Tonya > [quoted text clipped - 16 lines] > .bob > ..Word-MVP What I did was kind of combine the two. I don't want to put a table on the index card. Most of the recipes are copied and pasted from people who send them to me, web pages, etc., and I paste them to the index card and have styles set to click for the various parts of it. What happens is I select the ingredients, run the column macro and it makes balanced columns with continuous section breaks before and after. Then the instructions can be written below the columns and the title remains where it is at the top. It's a quick do, anyway. Saves a lot of time.. SignatureTonya Marshall tonz AT harborside DOT com I would just set up a template with a title MacroButton field ("[Click here and type title]"), an ingredient field (in a two-column section), and an instructions field. If you paste the ingredients onto the [Click here and type ingredients] field, they'll be formatted in columns. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > Hi Tonya > > [quoted text clipped - 28 lines] > Tonya Marshall > tonz AT harborside DOT com I'll give that a try and see how I like it. Right now, I copy and paste the whole recipe rather than parts of it and have macros on a toolbar to apply the styles. The clipboard lets me match the destination formatting style and then I apply the other styles which aren't many: Title and body text. It would make sense to do it with the MacroButtons when I type a recipe rather than copying and pasting it though. SignatureTonya Marshall tonz AT harborside DOT com > I would just set up a template with a title MacroButton field ("[Click here > and type title]"), an ingredient field (in a two-column section), and an [quoted text clipped - 42 lines] >> Tonya Marshall >> tonz AT harborside DOT com |
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