Incorrect cross-reference

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Martin - 30 Jul 2003 13:07 GMT

'The cross reference inserts the last heading 1 number
before the cross-reference, how do I stop this'

I'm writing my PhD thesis and I had a problem creating the
appendices as described and excellently resolved at:

http://www.shaunakelly.com/word/numbering/NumberingAppendix
es.html

Unfortunately when I cross reference the appendices from
the main sections i.e before the appendix section break it
inserts the number from heading one (which are numbered)
as well as the number heading 6 (now my appendix heading)

For example. My last heading 1 in the main section is
say '6 Conclusions and Future Work'
The appendix is heading 7 and is numbered Appendix 1 then
the title.

Now inserting a cross reference (number only) before the
appendix section break I get; 6Appendix 1. Adding
additional heading 1 titles increases this prefix
accordingly.
This dosent happen in when cross-refrencing in the
appendix section, it gives the correct number eg Appendix 1

I hope I have explained this ok, many thanks in advance.

Martin
mjm@martinmathias.com

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Shauna Kelly - 30 Jul 2003 13:30 GMT

Hi Martin

Four questions:
1. What version of Word?
2. What steps are you taking to insert the cross-reference? (exact steps, please!)
3. What do you then expect to see?
4. What do you see?

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia

> 'The cross reference inserts the last heading 1 number
> before the cross-reference, how do I stop this'
[quoted text clipped - 26 lines]
> Martin
> mjm@martinmathias.com

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Martin - 30 Jul 2003 15:39 GMT

Many thanks for the quick reply, great site you have
Shauna.

Using Word 2000 spk 3 but I have cured the problem.
Here is what I did to cure the problem:

Insert cross-reference, of the 'heading' reference type.
On the Insert reference to: pull down menu I
select 'Heading number (no context)' this gives me the
desired cross-reference. Which looks like this; APPENDIX 1.

If I select either of the other 2 'Heading Number'
options i.e. 'Heading Number' or 'Heading Number (full
context)',which I was selecting before, I get the cross
reference with the last heading number used in heading
style 1 included. For example suppose in the main section
the last numbered heading 1 style (outline numbered)was '7
Conclusions' in the cross reference to the appendix I
would get this; 7APPENDIX 1

All sorted now, I hope this doesn't mean that all my
numbering could go bad at sometime soon.

Many thanks

Martin

PS I don't suppose you know away of stopping Endnote
creating hyper-links when it creates the bibliography in
the word document. Probably an Endnote solution required
I expect.

>-----Original Message-----
>Hi Martin
[quoted text clipped - 14 lines]
>> I'm writing my PhD thesis and I had a problem creating the
>> appendices as described and excellently resolved at:

http://www.shaunakelly.com/word/numbering/NumberingAppendix

>> es.html
>>
[quoted text clipped - 21 lines]
>
>.

Reply to this Message

Martin - 31 Jul 2003 08:22 GMT

Hi Shauna,

Thanks for the quick reply yesterday, I did post a long
detailed reply but it didn't seem to get to the forum.

Basically I have cured the problem by using 'Heading
Number (no context)' instead of using either of the other
2 'heading number options'

Many thanks again.

Martin
Office 2000 spk3
mjm@martinmathias.com

>-----Original Message-----
>Hi Martin
[quoted text clipped - 14 lines]
>> I'm writing my PhD thesis and I had a problem creating the
>> appendices as described and excellently resolved at:

http://www.shaunakelly.com/word/numbering/NumberingAppendix

>> es.html
>>
[quoted text clipped - 21 lines]
>
>.

Reply to this Message

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