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MS Office Forum / Word / Long Documents / May 2004Word 2000 footnote problem: footnotes consistently too high (again)
Thanks to Susan and Stefan for trying to help me earlier with this. I've been so incredibly busy that it took until now to make my way through the suggestions in Susan's link below. Google wouldn't even let me reply to the thread because more than a month had past. Sorry for not responding before now. Stefan, the footnotes were set to "bottom of page" from the very beginning, so I doubt that was it. Susan, none of the things mentioned on BottomLine.htm made any difference. At one point I even deleted all the footnotes and then added them in again. Same problem. If I remember correctly, everything was fine until the other editor changed the whole document from 1.5 spacing to single. It's far from an emergency, but if you (or anyone) have any ideas about what the problem could be, I'd appreciate it! Thanks, Lori >This will move the white space from the bottom of the page to below the >text, where it may still be undesirably large. For some other >considerations, see http://home.zebra.net/~sbarnhill/BottomLine.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" <anonymous@discussions.microsoft.com> wrote in message news:u5jl#inCEHA.3284@TK2MSFTNGP09.phx.gbl... >> Select Insert > Footnote, and click Options. In the Options >> dialog box, make sure footnote placement is set to "Bottom of >> page" instead of "Beneath text", and click OK, and then click >> Close. Does that make a difference? >> >> -- >> Stefan Blom >> >> "Lori" <lori_hokkanen@yahoo.com> wrote in message >> news:1515f675.0403150205.7d2393f3@posting.google.com... >> > Hello everyone, >> > >> > I've got a 90-page doc with a handful of short footnotes spread >> > throughout. It's a collaboration, so there are two editors working on >> > it on two different computers. Both have Word 2000. >> > >> > Everything was fine until the other editor changed the spacing of the >> > main style in the doc from 1.5 to single spacing. When I got it back >> > from her, the footnotes were consistently about 1/3 of the way up the >> > page, with white space down to the page number at the bottom. All of >> > the footnotes were like this. I have no idea how to fix this, and it >> > looks terrible, so any help would be greatly appreciated. >> > >> > Lori There may be a clue in your description "a handful of short footnotes." If the editor has put more than one footnote on a line, then this could be the problem. Although this can be achieved in Word, Word still reserves just as much space for the notes as if they had been stacked vertically. -- Suzanne S. Barnhill Microsoft MVP (Word)  SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thanks to Susan and Stefan for trying to help me earlier with this. > I've been so incredibly busy that it took until now to make my way [quoted text clipped - 58 lines] > >> > > >> > Lori Hi Suzanne, There's plenty of space between the different footnotes. And the white space is the same for all of them. If I pick some random place in the doc and try to insert a new one, the same huge white space appears. I've checked the style: there's no space before or after. Luckily this wasn't a high-stakes document, so we decided to just live with it and submitted it anyway. But it would still be nice to know what the problem was in case it happens again. Thanks again, Lori > There may be a clue in your description "a handful of short footnotes." If > the editor has put more than one footnote on a line, then this could be the [quoted text clipped - 72 lines] > > >> > > > >> > Lori I assume you also checked the line spacing of the Footnote Text style? And the formatting of the Footnote Separator? -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi Suzanne, > [quoted text clipped - 85 lines] > > > >> > > > > >> > Lori I'm not sure how to get at the separator; it has got its own paragraph mark and is greyed out. It won't let me select it or click on ie. The footnotetext line spacing is exactly 16pt, with 0 space before and after. I always work with visible text boundaries, and the box containing the footnote is really big, the same size (way too big) for all the footnotes. None of the footnotes are more than 3 lines long. The body text stops well before its bottom boundary, and always with a paragraph mark. I looked at the bodytext styles and unchecked all the boxes in the "line and page breaks" dialogue: nothing makes a difference. What info could I provide that might help get to the bottom of this? I'm really stumped! Lori > I assume you also checked the line spacing of the Footnote Text style? And > the formatting of the Footnote Separator? [quoted text clipped - 103 lines] > > > > >> > > > > > >> > Lori You access the footnote separator by choosing View | Footnotes in Normal view; then select it from the dropdown list on the toolbar of the footnote pane. Also check the vertical alignment of your page (Layout tab of Page Setup) to make sure it is Top (though I doubt that's an issue). You say that each page ends at the end of a paragraph, which suggests that there are other issues; see http://home.zebra.net/~sbarnhill/BottomLine.htm -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I'm not sure how to get at the separator; it has got its own paragraph > mark and is greyed out. It won't let me select it or click on ie. The [quoted text clipped - 122 lines] > > > > > >> > > > > > > >> > Lori Suzanne, you rule! It is now fixed! I went into normal view, and unchecked the widow/orphan box for all the footnote items. I'm not sure which one was the culprit, but the footnotes are now behaving. Thank you SO MUCH for sticking with me on this one. Best wishes, Lori > You access the footnote separator by choosing View | Footnotes in Normal > view; then select it from the dropdown list on the toolbar of the footnote [quoted text clipped - 163 lines] > > > > > > >> > > > > > > > >> > Lori |
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