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MS Office Forum / Word / Long Documents / May 2004Formatting Marks
When I turn on the formatting marks I can see the normal paragraph mark, the dots for spaces, but I also see a small square mark that seems to be attached to headings or text that will be part of the ToC. First: Is this correct? Second: Is there a difference when this square is centred on the line of text or at the bottom of the line of text? I suspect there is a difference, what is it and how to I control it? Cheers Paul These marks show the presence of paragraph formatting that can change the page the paragraph is found on. I know that "keep with next," "keep lines together" and "page break before" will do this. I don't know of a difference in placement. All of these paragraph formatting settings give a black box high on the line in Word 2003. It would be above the crossbar on a "t."  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > When I turn on the formatting marks I can see the normal > paragraph mark, the dots for spaces, but I also see a [quoted text clipped - 10 lines] > Cheers > Paul The reason for the marks makes sense, but the placement is different. In Word 2002 I have two situations in two different documents. Doc 1 has a mark associated with a Heading 1 and the mark is about equal to the crossbar on a capital A. The mark associated with Heading 2 is below the text and lines up about equal with the bottom of the para mark. Doc 2 has marks for both Heading 1 and 2 about mid- height, equal to the tab arrow mark. Anybody know why there is this difference, what does it mean, can it be controlled? Cheers Paul >-----Original Message----- >These marks show the presence of paragraph formatting that can change the [quoted text clipped - 20 lines] > >. Hi Paul > Doc 1 has a mark associated with a Heading 1 and the mark > is about equal to the crossbar on a capital A. The mark [quoted text clipped - 6 lines] > Anybody know why there is this difference, what does it > mean, can it be controlled? From previous observation I seem to remember it depends on the spacing before/after settings of the given paragraph (as well as the font height) where the marks are placed. 2cents .bob ..Word-MVP Signature/"\ ASCII Ribbon Campaign \ / X Against HTML / \ in e-mail & news Further information and peculiarities. Under what conditions would the same formatting schemes show differently on different computers. The formatting in Doc 1 has been known to show differently on different computers. We have been unable to isolate the phenomenon to user profile on a network, or version of Word. What other controls might be involved and where are they? Cheers Paul Hi Paul > Further information and peculiarities. > [quoted text clipped - 7 lines] > > What other controls might be involved and where are they? Why does the appearance (or layout) of my document change when I open it on a different machine? (by Suzanne S. Barnhill) http://word.mvps.org/FAQs/Formatting/TextReflow.htm Greetinx .bob ..Word-MVP Signature/"\ ASCII Ribbon Campaign \ / X Against HTML / \ in e-mail & news Thanks for the link, but it was not helpful. Yes, this happened, but when two different computers are pointing to the same network printer, one would expect the outcome to be the same. There is something really deep going on here. Cheers Paul When two different computers are using the same printer driver one would expect the outcome to be the same. It isn't the printer, it is the driver. These will change with operating system. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Thanks for the link, but it was not helpful. > [quoted text clipped - 6 lines] > Cheers > Paul See http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > When I turn on the formatting marks I can see the normal > paragraph mark, the dots for spaces, but I also see a [quoted text clipped - 10 lines] > Cheers > Paul Thank you for the link to that document it is what I was looking for to begin with. The definition of the little black square is most helpful, but is there any importance, or relevance to its position with respect to accompanying text, ie. high, middle or low? Cheers Paul >-----Original Message----- >See http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm [quoted text clipped - 24 lines] > >. If you will left-click beside the line that has the square bullet (which selects the line along with its Space Before/After), you'll see that the square is centered within that space. If you increase the Space Before, it moves up. If you increase the Space After, it moves down. If the paragraph has more than one line, then it is still centered on the space taken by the top line (which includes Space Before but not Space After). -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thank you for the link to that document it is what I was > looking for to begin with. [quoted text clipped - 39 lines] > > > >. Thanks Suzanee that is really helpful, at least now I know why things appear as they do. I looked at the two documents and discovered the following difference. Doc 1 Heading 1 has spacing of 12 before and 18 after and the black highlight area shows this. Heading 2 has spacing of 12 before and 12 after but the black highlight area shows no space above only below the line, hence the black square is so low. (When I changed the Heading 1 to 12 and 12, like below, the space between got smaller rather than look like Doc 2???) Doc 2 Heading 1 has spacing of 12 before and 12 after and the black highlight area shows this. Heading 2 has spacing of 12 before and 12 after and the black highlight area shows this. Why is the Heading 2 in Doc 1 displayed differently? I suspect another level of control somewhere, but can't find it. Cheers Paul >-----Original Message----- >If you will left-click beside the line that has the square bullet (which [quoted text clipped - 12 lines] >Email cannot be acknowledged; please post all follow-ups to the newsgroup so >all may benefit. If your Heading 2 immediately follows a Heading 1 (or any other style with Space After), then it could be that its Space Before is being suppressed because HTML rules are being used (if you don't want this to happen, check the box for "Don't use HTML paragraph auto spacing" on the Compatibility tab of Tools | Options). -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thanks Suzanee that is really helpful, at least now I > know why things appear as they do. [quoted text clipped - 51 lines] > to the newsgroup so > >all may benefit. That's it!!! Thanks, that is the control I was looking for. Cheers Paul >-----Original Message----- >If your Heading 2 immediately follows a Heading 1 (or any other style with [quoted text clipped - 69 lines] > >. In all of your spare time (grin) you might want to add this information to the page. (http://word.mvps.org/faqs/customization/AutoCorrect.htm) I found it most enlightening. Thank you. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > If you will left-click beside the line that has the square bullet (which > selects the line along with its Space Before/After), you'll see that the [quoted text clipped - 55 lines] > > > > > >. I'm afraid I don't understand your post. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > In all of your spare time (grin) you might want to add this information to > the page. (http://word.mvps.org/faqs/customization/AutoCorrect.htm) [quoted text clipped - 76 lines] > > > > > > > >. Sorry, let me try to restate. The page http://word.mvps.org/faqs/customization/AutoCorrect.htm could use the information: "If you will left-click beside the line that has the square bullet (which selects the line along with its Space Before/After), you'll see that the square is centered within that space. If you increase the Space Before, it moves up. If you increase the Space After, it moves down. If the paragraph has more than one line, then it is still centered on the space taken by the top line (which includes Space Before but not Space After)." Might be to esoteric but I found it interesting and potentially useful. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > I'm afraid I don't understand your post. > [quoted text clipped - 90 lines] > > > > > > > > > >. Hi Charles, Did you copy the right link? You are suggesting adding this to the AutoCorrect page but I think you must meant the NonPrinting Characters article? Dayo > Sorry, let me try to restate. > [quoted text clipped - 9 lines] > > Might be to esoteric but I found it interesting and potentially useful. Well, I'm glad one of us knew what I meantp (g) http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Hi Charles, > [quoted text clipped - 17 lines] > > > > Might be to esoteric but I found it interesting and potentially useful. I think it's interesting, but I don't believe it is particularly useful. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Sorry, let me try to restate. > [quoted text clipped - 124 lines] > > > > > > > > > > > >. |
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