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MS Office Forum / Word / Long Documents / May 2004Backward Compatability of Wd02 Style Separators
Word 2002 can automatically insert a style separator in a paragraph. How would a paragraph formatted that way look to a user of Word 97 and Word 2002? I have Word 2002, and I am drafting some documents for someone with a prior version but I'm not sure which one. I want the paragraph headings--which will be followed by the automatically inserted style separator and then a different paragraph style--to be TOC entries. In view of the versions likely to be in use by the end users, would it be better for me to create the TOC automatically or to manually mark the headings? TIA Please see: http://home.zebra.net/~sbarnhill/RunInSidehead.htm  SignatureStefan Blom > Word 2002 can automatically insert a style separator in a paragraph. > How would a paragraph formatted that way look to a user of Word 97 [quoted text clipped - 9 lines] > > TIA > http://home.zebra.net/~sbarnhill/RunInSidehead.htm Stefan, I understand the procedure, but what I'm wondering is how that procedure, using the automatic style separator and not inserting anything, in Word 2002 would appear to someone using a prior version from Word 97 through Word 2000. Would it look the way it is intended to look? The other question is whether, with style separators in use, it is better to use an automatically generated TOC or to mark the run-in side heads manually; again, the issue is appearance in Word 97 and Word 2000. I haven't experimented with this and don't have any easy way to test it, but I suspect that Word would treat the style separator as a hidden paragraph mark. Can anyone confirm this? -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > http://home.zebra.net/~sbarnhill/RunInSidehead.htm > [quoted text clipped - 8 lines] > side heads manually; again, the issue is appearance in Word 97 and > Word 2000. If no one else has answered this by tonight, I'll check it when I get home. (The joys of running Virtual PC with four different versions of Word on the same machine...) SignatureRegards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org > I haven't experimented with this and don't have any easy way to test > it, but I suspect that Word would treat the style separator as a [quoted text clipped - 12 lines] >> side heads manually; again, the issue is appearance in Word 97 and >> Word 2000. In my (admittedly limited) tests, documents created with style separators and TOCs in Word 2002 or 2003 looked the same when opened in 97 or 2000. Updating the TOCs in the earlier versions also appeared to work correctly. The only difference I noticed was unrelated to style separators: The TOCs from the later versions had the Hyperlink character style (blue+underlined) when opened in 97, and updating in 97 removed the hyperlinking from the text of the entries and left only the page numbers linked. The caveat from http://support.microsoft.com/?id=285059 is correct: "The style separator is a special form of a hidden paragraph mark, so documents created in Word 2002 with style separators appear the same in Word 2000 and Microsoft Word 97 unless you click All under Formatting Marks. If you click All under Formatting Marks in earlier versions of Word, the style separator hidden paragraph mark appears as a normal paragraph mark, and the document will be repaginated. When you view documents created in Word 2002 with style separators in earlier versions of Word, do not click All under Formatting Marks." The reason for the warning is that the repagination will usually change the page numbers in the TOC to incorrect values. >If no one else has answered this by tonight, I'll check it when I get home. >(The joys of running Virtual PC with four different versions of Word on the [quoted text clipped - 16 lines] >>> side heads manually; again, the issue is appearance in Word 97 and >>> Word 2000. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://www.mvps.org/word Confirming my assumption, then. Since I always operate with all NPC displayed, this would be very obvious. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > In my (admittedly limited) tests, documents created with style > separators and TOCs in Word 2002 or 2003 looked the same when opened [quoted text clipped - 52 lines] > Jay Freedman > Microsoft Word MVP FAQ: http://www.mvps.org/word Jay, thanks. Very helpful information. It looks like I can send the documents to my clients, but only with the caveat that they toggle *off* the display of all NPC. Jose They wouldn't have to toggle them all off--just Hidden text. This is what I have to do when I'm working with indexes. I like to see NPC, so I change the toggle from All On/All Off to All On/All But Hidden On. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Jay, thanks. Very helpful information. It looks like I can send the > documents to my clients, but only with the caveat that they toggle > *off* the display of all NPC. > > Jose Hi Jose > Jay, thanks. Very helpful information. It looks like I can send the > documents to my clients, but only with the caveat that they toggle > *off* the display of all NPC. FWIW, your document may as well paginate differently on another PC no matter whether you have used the style separator or not – this can happen between different PCs having the very same version of Word, too ... 2cents .bob Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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