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MS Office Forum / Word / Long Documents / June 2004I'm so confused
I have used Word for years, and believe I once knew how to do this, but am getting myself more confused, the more I try and the more I read. I am using Word 2000. What I need to do it format my whole document so that there is a page break after every 22 lines of text and each line is 33 characters long. I have done the length of the lines, by setting my margin, but other then going through and counting each line and putting in a page break, I can't figure it out. Considering I have to keep going back and revising the text, this is a pain, because every time I add a couple of lines of text in the middle somewhere, then I have to count and move all of the page breaks, because they are still in the first place I put them. Does that make sense? I hope someone can point me to some help. I need this format for many lengthy writings. I would like to have a template or know how to do it easier. Thanks, Sandi I can also be emailed at azmatthews@aol.com What is the significance of the 22 lines and the 33 characters? This is what I would do: 1. Click on File | Page Setup | Margins. Assuming you are using U.S. letter-size paper, set the left and right margins to 2.6", and the top and bottom margins to 1", and the bottom margin to 3.4". 2. Press Ctrl+A to select all of the text. Click on Format | Font | Font tab | Font name: Courier New | Font size: 12 point. 3. Delete all of the manual page breaks you entered. At this point, your page size should be 33 characters wide by 22 lines tall. By choosing a monospaced font, you don't have to count the number of characters on each line. All of your text should flow naturally from one page to the next, so you can revise/add/subtract text all you want, and the text will repaginate itself. Does this solve the problem? > I have used Word for years, and believe I once knew how to do this, > but am getting myself more confused, the more I try and the more I [quoted text clipped - 17 lines] > Sandi > I can also be emailed at azmatthews@aol.com > What is the significance of the 22 lines and the 33 characters? I am trying to make it match a booklet I already have, and this is format of that booklet. > This is what I would do: > 1. Click on File | Page Setup | Margins. Assuming you are using U.S. [quoted text clipped - 11 lines] > > Does this solve the problem? That sounds right, and seems like I may have done that before. Will this have the text aligned on the left side of the paper or centered? Going to go try it. Thanks very much, if it isn't exactly right, I will play with it a little and see what happens. Sandi > > I have used Word for years, and believe I once knew how to do this, > > but am getting myself more confused, the more I try and the more I [quoted text clipped - 17 lines] > > Sandi > > I can also be emailed at azmatthews@aol.com Is the booklet so well-formatted that this is a good objective? > > What is the significance of the 22 lines and the 33 characters? > [quoted text clipped - 44 lines] > > > Sandi > > > I can also be emailed at azmatthews@aol.com Hi, Sandi. I just noticed a typo in my reply. I meant to say that both the top and bottom margins should be set to 3.4" (instead of bottom 1", bottom 3.4") and the left and right margins should be set to 2.6". These margins center the 33 character x 22 line text area on the page. You can select paragraph alignment of left, center, right, or justified as you prefer. > > What is the significance of the 22 lines and the 33 characters? > [quoted text clipped - 44 lines] > > > Sandi > > > I can also be emailed at azmatthews@aol.com > Hi, Sandi. I just noticed a typo in my reply. I meant to say that both > the top and bottom margins should be set to 3.4" (instead of bottom 1", > bottom 3.4") and the left and right margins should be set to 2.6". > These margins center the 33 character x 22 line text area on the page. > You can select paragraph alignment of left, center, right, or justified > as you prefer. Thanks, it worked great, I figured out the typo and adjusted accordingly, then I did move the margin so it is on the left hand side as I wanted. As far as the usefullness of the format of the booklet. What I wanted to do is type new text that would result in approximately the same number as pages as the original booklet. I tried estimating word count, but since there were several factors (half pages, "headings" etc. that took up complete lines, but not complete sentences, I trashed my first idea, and decided that if I copied the format (22 lines per page x 33 characters allowed per line) then I would be getting an accurate page count for the same size booklet. Whether that makes sense or not, thanks for the help. Sandi |
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