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MS Office Forum / Word / Long Documents / June 2004Styles & Formatting
I have now set up my document using styles & formatting. Great. Is there any way I can "lock" the styles I have created? ie if someone else comes along and uses my style - but then changes the tab point etc it creates a second style or updates mine. Can I stop this from happening? Not really. You could save your document as a template. Then, when they use File > New to create a new document based on the template, they would be working in their document rather than your template. You should make the template read-only (in Windows - properties). This will help prevent accidental changes. -- Charles Kenyon Word New User FAQ & Web Directory: <URL: http://www.addbalance.com/word/index.htm> Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) <URL: http://www.addbalance.com/usersguide/index.htm> Word Resources Page <URL: http://www.addbalance.com/word/wordwebresources.htm>  SignatureSee also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > I have now set up my document using styles & formatting. > Great. [quoted text clipped - 3 lines] > then changes the tab point etc it creates a second style > or updates mine. Can I stop this from happening? Hi Nicki What version of Word are you using? What version of Word is "someone else" using? Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word > I have now set up my document using styles & formatting. > Great. [quoted text clipped - 3 lines] > then changes the tab point etc it creates a second style > or updates mine. Can I stop this from happening? Shauna We are all using Word 2002. I had set the styles and formatting up in a template - but as soon as one of the others uses it and moves the tab it still throws out the whole document. It is a shame - as apart from that it would be brilliant for our long documents. Nicki >-----Original Message----- >Hi Nicki [quoted text clipped - 14 lines] > >. Hi Nicki You can prevent people from changing styles only in Word 2003. You can't prevent users from changing styles in their documents in Word 2002. But you can make sure that your template is either (a) on a server and set to be read-only, and/or (b) updated on individuals' machines when they log in. And, train users to create new documents from the template, and not from existing documents, so you at least minimize the problems. However, some of your apparent problems might be due to the way the Styles & Formatting pane works in Word 2002. Word 2002 doesn't create new styles, but the Styles & Formatting Pane may be displaying combinations of style + direct formatting. There's more info at How the Styles and Formatting pane works in Word 2002 and 2003 http://www.ShaunaKelly.com/word/sfpane/StylesAndFormattingPane.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word > Shauna > [quoted text clipped - 28 lines] > > > >. |
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