MS Office Forum / Word / Long Documents / September 2004
Footnote placement again
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Lukas Pietsch - 25 Sep 2004 13:48 GMT Hi,
here's me again with another weird footnote placement problem. This is Word 2000, a >200 pages book.
I have a manual next-page section break, followed by a new chapter. The last page before the section break is half filled, with one paragraph of body text and two footnotes. The first paragraph after the section break is Heading1 followed by body text.
What drives me crazy is that Word doesn't place the footnotes at the bottom of the page where it should, but some 1.5 centimeters above it, for no reason that I can see. It does this only on that one page immediately before the section break. When I insert dummy text to fill the page up and have a new page inserted, the footnotes go to the bottom of the page where they belong. I also found that when I toggle the compatibility setting under Options-Compatibility-"Footnote Layout like in Word 6.x/95/97", on *or* off, the footnotes will temporarily move to the correct position - only to be back to the wrong position the next time I scroll to that page!
I can replicate the problem at other similar section breaks in the same document, but not so far in other documents based on the same template.
There's no issue with breaking footnotes across pages (both footnotes are anchored in the paragraph on the same page); there's no headers or footers or graphics or frames or anything anywhere nearby that could be interfering; none of the paragraph styles has any space-before or space-after that could be interfering - nothing at all that I can think of.
I'm at the end of my Latin. And that manuscript must be at the publisher's by the end of this month, camera-ready! Help!!
Lukas
Lukas Pietsch - 25 Sep 2004 14:19 GMT P.S. to my previous posting:
I've now ascertained that the unwanted extra space Word leaves below the footnotes on the last page before a section break is always the same amount as taken up by the footnotes themselves. Word appears to be doubling all the space required for the footnotes.
How very very weird.
Lukas
Suzanne S. Barnhill - 25 Sep 2004 14:59 GMT Make sure that the vertical alignment of the section is Top and not Center or Justified. I think that's probably irrelevant, but I can recall having run into this situation before, and it may have been that that was one of the issues.
 Signature Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
> P.S. to my previous posting: > [quoted text clipped - 6 lines] > > Lukas Lukas Pietsch - 25 Sep 2004 15:27 GMT > Make sure that the vertical alignment of the section is > Top and not Center or Justified. I think that's probably > irrelevant, but I can recall having run into this situation > before, and it may have been that that was one of the issues. It's been "top" all along.
Actually, I was wrong about one thing, regarding that weird "compatibility option": it's not that I toggle it on and off. Rather, I keep switching it off, then the footnotes move to the right place, but when I save and re-open the document the compatibility option always reverts to "on", and the footnotes are in the wrong place again. So, it's definitely that compatibility thingie that's at fault. But why does it keep switching itself back to "on"?
Thanks, Suzanne, for your quick replies (as always). I'll buy you a drink any time you come to Hamburg; two if you manage to solve this one. :-)
Lukas
Suzanne S. Barnhill - 25 Sep 2004 16:49 GMT When I had options that kept obstinately resetting themselves (even after I rebuilt the Word Data key in the Registry), I found that the culprit was a malfunctioning add-in. If you're using any add-ins, you might try moving them out of Word's Startup folder temporarily to see if this solves the problem.
 Signature Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
> > Make sure that the vertical alignment of the section is > > Top and not Center or Justified. I think that's probably [quoted text clipped - 15 lines] > > Lukas Lukas Pietsch - 26 Sep 2004 10:34 GMT > When I had options that kept obstinately resetting themselves > (even after I rebuilt the Word Data key in the Registry), > I found that the culprit was a malfunctioning add-in. If > you're using any add-ins, you might try moving them out of > Word's Startup folder temporarily to see if this solves the > problem. No, there's no add-ins around. Only a global template with some macros of mine, and that has no compatibility settings specified either. It's not even auto-loaded on startup. And when I remove that, the behaviour is still the same.
Also, I fail to see how the registry should have anything to do with the compatibility settings. I was under the impression they are by-document settings, so they shouldn't be stored anywhere but in the .doc file itself?
By the way, I think I've experienced the problem with this file on more than one computer, so if there's any data corruption anywhere I'd guess it's in the file, not in the registry.
Brrrr. I'd hate to have to re-build the whole document at this stage. So many cross-references, so many bookmarks, so many sections with different header/footer settings. So many things to go wrong. :-(
Lukas
Suzanne S. Barnhill - 26 Sep 2004 15:19 GMT True, the Compatibility Options should behave differently from the other options; I hadn't accounted for that. Before you throw in the towel, see http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm. I have used the HTML roundtripping technique to rescue a document with complex formatting and hundreds of XE fields, with no data or formatting lost.
 Signature Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
> > When I had options that kept obstinately resetting themselves > > (even after I rebuilt the Word Data key in the Registry), [quoted text clipped - 21 lines] > > Lukas Lukas Pietsch - 27 Sep 2004 12:10 GMT > [...] Before you throw in the towel, see > http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm. > I have used the HTML roundtripping technique to rescue > a document with complex formatting and hundreds of XE > fields, with no data or formatting lost. Good grief. I tried saving to HTML, and all the tables have come out mangled beyond recognition. There must have been serious document corruption. This is really a blow, at this moment. :-(
Thanks anyway. I guess I'll have to tidy up this mess, manually, before I can get back to the real editing work. That's the first time Word has let me down this bad.
Lukas
Suzanne S. Barnhill - 27 Sep 2004 15:14 GMT I have to confess that my HTML roundtrip was done in Word 97, before Word got so HTML-crazy that all tables were designed with the Web in mind (auto resizing being the most annoying result). It could be that that was part of your problem.
 Signature Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
> > [...] Before you throw in the towel, see > > http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm. [quoted text clipped - 11 lines] > > Lukas Lukas Pietsch - 27 Sep 2004 15:33 GMT > I have to confess that my HTML roundtrip was done in Word 97, > before Word got so HTML-crazy that all tables were designed > with the Web in mind (auto resizing being the most annoying > result). It could be that that was part of your problem. Well, in my case I guess it was really just an issue of Plain Old Data Corruption (TM). Tables not just resizing but splitting up into several bits, some in positional frames, some not... Nasty.
Well, I got over it, but it has cost me almost an entire working day...
Lukas
Suzanne S. Barnhill - 27 Sep 2004 17:37 GMT I'm sorry you had so much trouble, but it sounds as if some of your tables might have inadvertently become wrapped; this is impossible if you work in Normal view but all too easy if you work in Print Layout.
 Signature Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
> > I have to confess that my HTML roundtrip was done in Word 97, > > before Word got so HTML-crazy that all tables were designed [quoted text clipped - 8 lines] > > Lukas
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