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MS Office Forum / Word / Long Documents / October 2004Additional pages in Print Preview
I'm working on a 200 page document using Word 2002 on an XP system. The document looks fine on screen, but when I use Print Preview it adds a blank page. This blank page also prints, which throws the rest of the page sequence off by one page. I've tried various combinations of page breaks and section breaks. Sometimes, a page with content (title or table of contents page) will be duplicated in addition to the extra blank page, and yet the screen display still looks fine. Has anyone had a similar experience? I need help! See http://home.earthlink.net/~wordfaqs/BlankPage.htm  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I'm working on a 200 page document using Word 2002 on an > XP system. The document looks fine on screen, but when I [quoted text clipped - 9 lines] > > Has anyone had a similar experience? I need help! Your article "Deleting 'Blank' Pages" is excellent and explains a great deal concering page and section breaks. However, after much additional experimentation, I am still seeing an additional blank page in Print Preview, hard copy, and PDF files. I've noticed that I can't highlight this page in Print Preview, but it is definitely there! I need to work with someone one-on-one who can look at my file and straighten it out. I've tried some of the available fee-based Microsoft support, but no one seems to fully understand the issues in my document. Is there a way I can work directly with a Word expert or MVP? >-----Original Message----- >See http://home.earthlink.net/~wordfaqs/BlankPage.htm [quoted text clipped - 14 lines] > >. The usual reason for a blank page that can be seen in Print Preview but nowhere else (and then usually only if you're displaying two or more pages at a time) is an Odd/Even Page section break. Sometimes Word will change a Next Page break to Odd Page, especially if you've selected features that suggest to Word that you're duplexing ("Mirror margins" and/or "Different odd and even" header/footer). This can happen if you change page orientation (to spare the printer from printing portrait on the back of landscape or vice versa). And if you restart numbering in a new section, Word will assume that page 1 is a recto (right-hand page) and insert a blank even page as needed. It *is* rather difficult to troubleshoot this without seeing the document, however. If you'd like to send me a *small* piece of the document that exhibits this error, I'll take a look and see if I can find a cause. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Your article "Deleting 'Blank' Pages" is excellent and > explains a great deal concering page and section breaks. [quoted text clipped - 35 lines] > > > >. My document format is two pages per sheet in landscape orientation with different odd and even headers. I also restart the numbering in the first three sections of the book. So, based on your explanation, it's not surprising that I encountered extra blank pages. Based on your information, I reworked the first three sections yesterday to replace Odd Page section breaks with Next Page breaks and changed the starting page on a couple of sections. After all the changes, I'm happy to report that the book is finally working in Print Preview! I've also produced a successful PDF file. Thank you very much for all of your help. I think I finally have a good understanding of the problems and issues with this document! >-----Original Message----- >The usual reason for a blank page that can be seen in Print Preview but [quoted text clipped - 53 lines] > >. Glad you got it sorted out! SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > My document format is two pages per sheet in landscape > orientation with different odd and even headers. I also [quoted text clipped - 96 lines] > > > >. |
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