Insert PDf

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

Doug Freese - 09 Oct 2004 12:11 GMT

I'll apologize up front if this is a silly or often asked question but
I'm new to playing with word(office 2000 version). I publish a club
newsletter and I want to include a .PDF file and if seems that office
2000 chokes when I try to insert. When I get into the drop down of
supported formats PDF isn't on the list. Can someone give me some hints
on how to do this. I don't have a PDF writer but can the author save it
with an extension such that word will embrace?

Thanks,
Doug Freese

Reply to this Message

macropod - 09 Oct 2004 13:43 GMT

Hi Doug,

You can't insert a PDF into Word the way you might insert a picture, another
Word file, or Excel spreadsheet, because neither MS nor Adobe make the
necessary filters for this. The best you can do is to insert the PDF as a
hyperlinked object that can be clicked on to open by the recipient - hardly
very useful for a printed copy.

What that leaves you with is the option of copying & pasting from the PDF,
or using a converter such as Solid Converter to convert the PDF into a
Word-compatible format. Better still, get the author to save the PDF using
'Save As' and choosing the 'Rich text Format (RTF)' option.

Cheers

> I'll apologize up front if this is a silly or often asked question but
> I'm new to playing with word(office 2000 version). I publish a club
[quoted text clipped - 6 lines]
> Thanks,
> Doug Freese

Reply to this Message

Doug Freese - 09 Oct 2004 14:00 GMT

> Hi Doug,
>
> You can't insert a PDF into Word the way you might insert a picture,
> another
> Word file, or Excel spreadsheet, because neither MS nor Adobe make the
> necessary filters for this.

You don't think is done on purpose? Insert faciteous smile.

> The best you can do is to insert the PDF as a
> hyperlinked object that can be clicked on to open by the recipient -
> hardly
> very useful for a printed copy.

Hyperlinked files don't survive snail mail. :)

> What that leaves you with is the option of copying & pasting from the
> PDF,
> or using a converter such as Solid Converter to convert the PDF into a
> Word-compatible format. Better still, get the author to save the PDF
> using
> 'Save As' and choosing the 'Rich text Format (RTF)' option.

I sent a note to the author to use the save as option but I had no idea
what extension to suggest not having a writer. Thanks for the lead and
your time.

-Doug

Reply to this Message

Graham Mayor - 09 Oct 2004 14:24 GMT

The whole point of PDF is to produce transportable documents that cannot be
edited. If you need to include the content in a document and the author is
willing, then the obvious plan is to get the document in an editable format.

PDF files can be produced with varying levels of encryption which can make
them difficult to convert, but there are applications that will convert
them, and if all else fails you can print the document and scan into OCR
software. And of course Acrobat will open the files for editing (provided
you have the password - if applied).

Another approach is to use a screen capture tool like the excellent SnagIt.

Signature

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

>> Hi Doug,
>>
[quoted text clipped - 24 lines]
>
> -Doug

Reply to this Message

Suzanne S. Barnhill - 09 Oct 2004 16:19 GMT

If the author is supplying this file for inclusion in a newsletter, then it
is absurd to supply it as a PDF. I can assure you that it was not originally
created as a PDF. If the author is using Word, ask for the document in Word
format. If he/she is using another word processor, ask for it as an RTF
file; all word processors can create (and open) those.

Signature

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> The whole point of PDF is to produce transportable documents that cannot be
> edited. If you need to include the content in a document and the author is
[quoted text clipped - 35 lines]
> >
> > -Doug

Reply to this Message

Jezebel - 10 Oct 2004 00:30 GMT

Unless the author assumed that newsletter is being assembled using top-end
commercial printing software, for which PDF may well be the *only*
acceptable format.

> If the author is supplying this file for inclusion in a newsletter, then it
> is absurd to supply it as a PDF. I can assure you that it was not originally
[quoted text clipped - 44 lines]
> > >
> > > -Doug

Reply to this Message

Suzanne S. Barnhill - 10 Oct 2004 03:31 GMT

But in that case the finished newsletter would be converted to a PDF. It's
absurd to try to assemble a newsletter from bits and pieces of PDF.

Signature

> Unless the author assumed that newsletter is being assembled using top-end
> commercial printing software, for which PDF may well be the *only*
[quoted text clipped - 57 lines]
> > > >
> > > > -Doug

Reply to this Message

Jezebel - 10 Oct 2004 04:22 GMT

Absurd using Word, indeed. But top-end graphics programs, such as are used
for creating professional magazines, do exactly that. Try submitting an
advertisement to a trade publication: the ones I've used will accept PDF
*only*.

> But in that case the finished newsletter would be converted to a PDF. It's
> absurd to try to assemble a newsletter from bits and pieces of PDF.
[quoted text clipped - 69 lines]
> > > > >
> > > > > -Doug

Reply to this Message

Suzanne S. Barnhill - 10 Oct 2004 05:14 GMT

I think it is fairly clear that the OP is using Word. He is unable to use
PDFs in constructing his newsletter. It is therefore of no interest to him
what professional magazines may do; he needs material from his contributor
in a format he can use.

Signature

> Absurd using Word, indeed. But top-end graphics programs, such as are used
> for creating professional magazines, do exactly that. Try submitting an
[quoted text clipped - 83 lines]
> > > > > >
> > > > > > -Doug

Reply to this Message

Daiya Mitchell - 10 Oct 2004 15:51 GMT

Oh, advertisements! That makes sense. I was wondering where you were coming
from, b/c I can't see any dept using top-end programs giving over control of
content to the extent of requiring a PDF, but ads makes perfect sense.

Daiya

> Absurd using Word, indeed. But top-end graphics programs, such as are used
> for creating professional magazines, do exactly that. Try submitting an
[quoted text clipped - 24 lines]
>>>>
>>>> --

Reply to this Message

Suzanne S. Barnhill - 10 Oct 2004 16:21 GMT

And I have found that some technology that creates PDFs creates each page of
a document as a picture. For example, when I asked my brother, an attorney
in Cincinnati, for a copy of a document, instead of faxing it to me (which
would have been quick and simple), he asked if a PDF would be okay. I said
sure, then asked him how he would accomplish this. He said his firm had a
fax machine that he could feed the document into, punch in his email
address, and then find the document in his email as a PDF. Sure enough, when
he sent it to me, each page was a graphic.

In another, more recent example, a client asked if he could send me a
document as a PDF. It was 1.1 MB, so he asked for permission before sending
it, knowing I'm on dial-up, but I agreed (even though it turned into a 1568
KB message) because the expectation was that I would be able to cut and
paste text from this expert report into the review of it that he had
written. Alas, it also was just a graphic scan, and the text was not
selectable, so I ended up retyping anyway.

Sending this type of PDF for an ad would make perfect sense, but I still
maintain that the OP's use of the word "author" suggests that he is
receiving a text contribution to the newsletter. And my guess is he's going
to end up retyping, too (or at least cutting and pasting).

Signature

> Oh, advertisements! That makes sense. I was wondering where you were coming
> from, b/c I can't see any dept using top-end programs giving over control of
[quoted text clipped - 30 lines]
> >>>>
> >>>> --

Reply to this Message

Jezebel - 10 Oct 2004 23:31 GMT

If you check the websites for these publications, many (perhaps most, by
now) provide downloadable settings files for all those advanced job options
you can set when creating the PDF. They also insist that you NOT use true
type fonts. Which, incidentally, rules out PDFs created using some of the
Acrobat clones.

Reply to this Message

chinnu - 09 Oct 2004 19:25 GMT

Hello Doug
Lets try these steps to create a pdf file.
1. Install Generic printer MS Publisher Imagesetter.

Click on Start->Printer and faxes->add printer and in
manufacturer column select Generic and in type of printer
column select MS Publisher Image setter.
And install it.

2. Create a document in word and click in file ->print->in
print window check the option print to file and the print
to file window is opened and give the file name in double
quotes as "Name of the file.ps" on the desktop.

3. Open the site ps2pdf.com and in that site we have
convert button.
4. click on convert button and another window is displayed
in that Browse button is present click on browse and
select the file you have created and click on open button.

5. click on convert button, it converts and displays the
pfd document in the browser.
6. To save it on the desktop right click on the file and
click on save target as and save it on the desktop.

Thank you for using anonymous@discussions.microsoft.com
for your disscussions.
byeeeee.

Reply to this Message

HT - 17 Oct 2004 21:15 GMT

Is there any reason why you can't just "File, SaveAs" as a "doc" file? It
will retain the formatting and all you need to do is a "Insert, File".

> Hello Doug
> Lets try these steps to create a pdf file.
[quoted text clipped - 24 lines]
> for your disscussions.
> byeeeee.

Reply to this Message