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MS Office Forum / Word / Long Documents / October 2004Stop page numbering
I am using Word 2000 I have a 15 page document. 13 pages are text. the last 2 pages are the "Table of Contents". In the header of the first 13 pages I have "page x of XX" which should end at page 13. But it is picking up the last 2 pages and ends with a count total of 15. How do I stop it from counting the last 2 pages? Aurora Hi Aurora > I am using Word 2000 > [quoted text clipped - 4 lines] > with a count total of 15. How do I stop it from counting > the last 2 pages? Word is doing as it is told here. You are in fact using two fields in your header: If you go into your header and click Alt F9 (Show field codes), you'll see something like this: { page } of { numpages } What you need to do first is insert a section break (of type: next page) at the end of page 13 (in the main text area). Now, with the cursor in your new "Section 2", go into the header and footer, and make sure that "Same as previous" is not ticked. You haven't told us what you want the header and footer to read in your TOC, now you can insert whatever you like there. Then, go back into section 1 and change the "numpages" to "sectionpages". Hit Alt F9 again, and then F9 (update). Voilà! Greetinx .bob  Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word Bob: Thank you for your reply. This worked because I only had one section within the area to be included. But what would I do if I had several sections - due to margin changes and/or paper orientation etc. In Work Perfect, you could add a code at the bottom of the last page you wanted to stop counting at. Does Word not have this capability? What would I do if I had a document with 4 sections in it and wanted to keep the total pages limited to the first 3 sections? Aurora - Again thanks for your help! >-----Original Message----- >Hi Aurora [quoted text clipped - 25 lines] >Greetinx >..bob Hi Aurora > Thank you for your reply. This worked because I only had > one section within the area to be included. But what [quoted text clipped - 3 lines] > wanted to stop counting at. Does Word not have this > capability? Word does not have this particular way to resolve your problem, but some others. For a discussion of this side issue, see: How Word differs from WordPerfect (by John McGhie) http://word.mvps.org/FAQs/General/WordVsWordPerfect.htm > What would I do if I had a document with 4 sections in it > and wanted to keep the total pages limited to the first 3 > sections? You somehow need to (dynamically) count the pages of the first 3 sections, directly or indirectly. The latter approach seems the best way to go, namely to subtract the number of pages of the last section from the number of pages of the total document. [Note: I've never before done this specific sort of thing, so there might well be an easier method!]. 1. You place a SECTIONPAGES field at the end of your last section. You can later mark it with white text and 1pt font size so that it won't disturb your pagination at all (hidden text was my first impulse, but that doesn't seem to work :-(). 2. Then select the field, update it (F9), and insert a bookmark there (Insert | Bookmark). Then, in one of your previous section(s), you insert the following field: { PAGE } of { = { NUMPAGES }-{ REF yourBookmarkName } } HTH .bob Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word Assuming that the x sections you want counted are paginated continuously, insert a bookmark on the last page of the part to be counted. Then, instead of a NumPages field insert a cross-reference to the page number of that bookmark. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Bob: Thank you for your reply. This worked because I only had one section within the area to be included. But what would I do if I had several sections - due to margin changes and/or paper orientation etc. In Work Perfect, you could add a code at the bottom of the last page you wanted to stop counting at. Does Word not have this capability? What would I do if I had a document with 4 sections in it and wanted to keep the total pages limited to the first 3 sections? Aurora - Again thanks for your help! >-----Original Message----- >Hi Aurora [quoted text clipped - 3 lines] >> >> I have a 15 page document. 13 pages are text. the last 2 >> pages are the "Table of Contents". In the header of the >> first 13 pages I have "page x of XX" which should end at >> page 13. But it is picking up the last 2 pages and ends >> with a count total of 15. How do I stop it from counting >> the last 2 pages? > >Word is doing as it is told here. > >You are in fact using two fields in your header: If you go into your >header and click Alt F9 (Show field codes), you'll see something like this: >{ page } of { numpages } > >What you need to do first is insert a section break (of type: next page) >at the end of page 13 (in the main text area). Now, with the cursor in >your new "Section 2", go into the header and footer, and make sure that >"Same as previous" is not ticked. You haven't told us what you want the >header and footer to read in your TOC, now you can insert whatever you >like there. Then, go back into section 1 and change the "numpages" to >"sectionpages". Hit Alt F9 again, and then F9 (update). Voilà! >Greetinx >..bob Thank you Suzanne. What you said makes sense, But I must be doing something wrong, because it is not quite working correctly. This is what I did. I went to the last page of the text I wanted counted which is page 13. (There is a total of 17 pages now) After the text, I entered 6 returns and added a bookmark called "LastPg". Then I went to the header, where I have "Page x of xx". I deleted the xx code, went to Insert>Cross Reference and made Ref Type = Bookmark and Ref To = Page Number and highlighted the one and only bookmark - LastPg. I Did not check either box. and said Insert. The page number comes up OK but it is page 14 when it should be page 13. Any idea of what I did wrong? Aurora >-----Original Message----- >Assuming that the x sections you want counted are paginated continuously, [quoted text clipped - 62 lines] > >. Are you sure all those Enters didn't force the bookmark to the next page? What was the purpose of adding the empty paragraphs? SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Thank you Suzanne. What you said makes sense, But I must be doing something wrong, because it is not quite working correctly. This is what I did. I went to the last page of the text I wanted counted which is page 13. (There is a total of 17 pages now) After the text, I entered 6 returns and added a bookmark called "LastPg". Then I went to the header, where I have "Page x of xx". I deleted the xx code, went to Insert>Cross Reference and made Ref Type = Bookmark and Ref To = Page Number and highlighted the one and only bookmark - LastPg. I Did not check either box. and said Insert. The page number comes up OK but it is page 14 when it should be page 13. Any idea of what I did wrong? Aurora >-----Original Message----- >Assuming that the x sections you want counted are paginated continuously, >insert a bookmark on the last page of the part to be counted. Then, instead >of a NumPages field insert a cross-reference to the page number of that >bookmark. to the newsgroup so >all may benefit. > >"Aurora" <anonymous@discussions.microsoft.com> wrote in message >news:1f0b01c4bc35$b8fa3370$a301280a@phx.gbl... >Bob: [quoted text clipped - 56 lines] > >. Suzanne: Thank you for your help. My purpose was to make sure the bookmark was at the end of the document, in case later on more information was added towards the end of the document. I even added a comment to remind myself that the line above the comment contained the bookmark for counting the pages. The section-page break came after this. My screen told me I was still on page 13 at the bookmark. I re-did it today and it worked. Maybe my confuser (computer) wasn't in the mood to work right yesterday. Who knows. Thank you again for your help. You have helped me on many occassions and I really appreciate it. Aurora >-----Original Message----- >Are you sure all those Enters didn't force the bookmark to the next page? [quoted text clipped - 94 lines] > >. Glad you got it working. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne: Thank you for your help. My purpose was to make sure the bookmark was at the end of the document, in case later on more information was added towards the end of the document. I even added a comment to remind myself that the line above the comment contained the bookmark for counting the pages. The section-page break came after this. My screen told me I was still on page 13 at the bookmark. I re-did it today and it worked. Maybe my confuser (computer) wasn't in the mood to work right yesterday. Who knows. Thank you again for your help. You have helped me on many occassions and I really appreciate it. Aurora >-----Original Message----- >Are you sure all those Enters didn't force the bookmark to the next page? >What was the purpose of adding the empty paragraphs? to the newsgroup so >all may benefit. > >"Aurora" <anonymous@discussions.microsoft.com> wrote in message >news:0ffc01c4bc4f$1d9a3460$a401280a@phx.gbl... >Thank you Suzanne. What you said makes sense, But I must [quoted text clipped - 80 lines] >>what you want the >>>header and footer to read in your TOC, now you can insert >>whatever you >>>like there. Then, go back into section 1 and change [quoted text clipped - 8 lines] > >. |
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