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MS Office Forum / Word / Long Documents / November 2004doc with many photos
Hi everyone, I am planning to create a "book" narrative of my family's genealogy for my own extended family's use. I plan to create it in Word 2002 so I can modify and update it easily. This will contain numerous chapters and many scans of photos. My question concerns the best way to proceed in view of the many photos and their large file sizes. Because the photos will be interspersed throughout the book, what is the best way to do this? Just create a huge document (many backups obviously) with the photos inserted in the document, or is there a better way? I realize I could leave the photos elsewhere but am afraid they may be separated from the text and cause problems if I did that. Are there any problems to anticipate due to size of the document or anything else? Should the chapters be separate documents, or should I keep everything in one and combine them later for page numbering? Thanks.  SignatureJeff Williams Email address deliberately false to avoid spam jeff@phony.com A couple of suggestions -- 1. Always keep separate copies of the graphic files. Even if you ultimately embed them in the Word document, keep the originals. Make a sub-folder called 'Graphics' and make sure it's included with your backups. Two reasons: a) recovery is quicker if your document gets scrambled, and b) people will ask for copies. It's easy to put graphics not a Word document. It's a nuisance getting them out. 2. Prepare the graphics before putting them into Word. Use a graphics editor to set the finished size and resolution and anything you need to do to contrast, brightness, etc. Avoid making any changes to the graphic after you get it into Word. 3. Always import your graphics from a file, never by cut and paste. 4. If your document starts getting beyond a few MB, break it into separate files. > Hi everyone, > [quoted text clipped - 17 lines] > > Thanks. Hello Jeff > I am planning to create a "book" narrative of my family's genealogy for my > own extended family's use. I plan to create it in Word 2002 so I can modify [quoted text clipped - 13 lines] > Should the chapters be separate documents, or should I keep everything in > one and combine them later for page numbering? Just a few comments to Jezebel's list: I'm all for preparing the graphics outside of Word and insert them in their final size. Since yours will mainly be scans, inspect your scanner software first and try to scan to file there in optimal quality. The final resolution which you need depends on the output process (and that's a small science of its own). I would insert the pictures into Word as linked not embedded, thus you should be fine with one single file. And keep the graphics in the same folder (or a subfolder) with the DOC file. Greetinx .bob Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word > graphics outside of Word and insert them in their final size. Since > yours will mainly be scans, inspect your scanner software first and try > to scan to file there in optimal quality. The final resolution which you > need depends on the output process (and that's a small science of its own). 96 dpi for screen use, 100 or 300 dpi for printing. In fact Word *assumes* your graphic is 96 dpi. Anything else and it scales your graphic by [Resolution] / 96. Thank you both. I appreciate it very much. SignatureJeff Williams Email address deliberately false to avoid spam jeff@phony.com > > graphics outside of Word and insert them in their final size. Since > > yours will mainly be scans, inspect your scanner software first and try [quoted text clipped - 5 lines] > your graphic is 96 dpi. Anything else and it scales your graphic by > [Resolution] / 96. Is there a way to make Word print the pictures at 300 dpi instead of 96? SignatureJeff Williams Email address deliberately false to avoid spam jeff@phony.com > > graphics outside of Word and insert them in their final size. Since > > yours will mainly be scans, inspect your scanner software first and try [quoted text clipped - 5 lines] > your graphic is 96 dpi. Anything else and it scales your graphic by > [Resolution] / 96.
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