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MS Office Forum / Word / Long Documents / January 2005emf or eps - what would you recommend
Howdy Folks, I am writing a longish report that will contain approximately 50 figures and several tables. The 50 figures will be maps made in ArcView GIS software. I can export those maps as EPS or EMF files and to my eye, they both look very good when printed from within Word. The maps have an aerial photo background with various vector and text data mixed in. Both the EPS and EMF files are roughly the same size (+/- 10%). So, of those two formats, what would you recommend for inclusion as linked images in a Word Document? Other potentially useful info: My report will have 50 to 60 pages of text, and each image will occupy a single page. Let's say this thing will be approximately 120 pages in total. Are 50 images anything to worry about? Thanks in advance for any help, Tom Campitelli Hi Thomas > I am writing a longish report that will contain approximately 50 figures > and several tables. The 50 figures will be maps made in ArcView GIS > software. I can export those maps as EPS or EMF files and to my eye, > they both look very good when printed from within Word. The maps have an > aerial photo background with various vector and text data mixed in. Both > the EPS and EMF files are roughly the same size (+/- 10%). Do the EPS contain prefiew images? Does Word (which version) display the previews or the originals (zoom in and you'll know). > So, of those two formats, what would you recommend for inclusion as > linked images in a Word Document? I'm kind of unbiased there. EPS would have been my choice a couple of years ago, but only if working with PS printer drivers exclusively (best bet for not messing up the pictures at output time). I've worked with linked WMF (slide-wise exported from PowerPoint) at times, and found it OK, too. The chance for Word to tear anything apart in an EPS seems still smaller compared to WMF/EMF. > Other potentially useful info: My report will have 50 to 60 pages of > text, and each image will occupy a single page. Let's say this thing > will be approximately 120 pages in total. Are 50 images anything to > worry about? Linked, then certainly not. And if anything goes havoc (read: "red cross" etc.), you can always re-insert a link. I suggest Creating a Template (Part II, by John McGhie) http://word.mvps.org/FAQs/Customization/CreateATemplatePart2.htm for your bedtime reader, and there are a ton of other useful articles on the mvp site, of course. 2cents Robert  Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word >> Do the EPS contain prefiew images? Does Word (which version) display the >> previews or the originals (zoom in and you'll know). There are no preview images in these files. Each EPS (or EMF) will be on the order of 1.5 MB. I am using Word 2000 and when I scroll by the image, I see a little progress bar as the EPS filter runs. However, it only shows a bounding box. >> I suggest >> >> Creating a Template (Part II, by John McGhie) >> http://word.mvps.org/FAQs/Customization/CreateATemplatePart2.htm I spent a good deal of time on the MVP sites over the past two weeks, especially on the template how-tos. What an incredible resource. I would be in deep trouble without the information I gleaned from those pages. I am blown away by the generosity of the MVPs on the MS sites. You folks are amazing. I have access to Postscript printers, but the fact that EMF can be printed on non-postscript machines is attractive. I also don't mind being able to see the mage without printing it first. I used LaTeX for my undergrad thesis (and I still love the program) so I have many fond memories of EPS files. However, my workplace uses Word, so I do as well. Thank you again for your help. It looks like either way will be acceptable. Take care, Tom > Hi Thomas > [quoted text clipped - 36 lines] > 2cents > Robert If you can publish it as a PDF, then EPS might be more tempting. I don't think Word 2000 can print EPS files to non-PS printers, except by sending the preview image. Since the PDF process uses a PS output, the EPS files work fine. IF people must print the Word file from wherever, you'd better use the EMF format, or TIF, or something other than EPS. Cheers Jay Apparently, _jay_, on 21/01/05 20:24,typed: > If you can publish it as a PDF, then EPS might be more tempting. > I don't think Word 2000 can print EPS files to non-PS printers, except [quoted text clipped - 4 lines] > Cheers > Jay Would using EPS be better in the situations where a Word document (e.g. a technical paper or a report or a thesis) is always printed to a PS file using a PS printer? I follow this practice since there is no certainity if the same document will print on others's printers as it exactly prints on mine whereas a PS file will print the same no matter what printer is used. And the resulting PS file can be easily converted to a PDF. (Now, if I did invest and install the expensive Adobe Acrobat, it would be a different story.) Sam. SignaturePlease remove the underscores ( the '_' symbols) from my email address to obtain the correct one. Apologies, but the fudging is to remove spam. As far as I am concerned, EPS would be fine. The EPS files save me a few hundred KB on each image and I am comfortable with them. However, I would like to avoid the situation where someone else in my office opens the word document and cannot figure out what is going on. PDFs render the entire question moot. I want to do whaterever will make Word the happiest and pose the fewest possible problems for others in the future. Training peopel to use Word is probably the best answer. Thank you all for your responses. Tom > Apparently, _jay_, on 21/01/05 20:24,typed: > [quoted text clipped - 19 lines] > > Sam. Check out pdfFactory Pro. It is under 1/3 the cost of Acrobat, and is much faster. The only way you can ensure that documents look the same is by sending them as PDF. Larry Randall Word Expert > As far as I am concerned, EPS would be fine. The EPS files save me a few > hundred KB on each image and I am comfortable with them. However, I [quoted text clipped - 31 lines] > > > > Sam. Apparently, _LarryranTX_, on 25/01/05 16:17,typed: > Check out pdfFactory Pro. It is under 1/3 the cost of Acrobat, and is much > faster. [quoted text clipped - 4 lines] > Larry Randall > Word Expert True, PDF is the way to go. Another method making a PDF file: 1) install a default PS printer. 2) Print to the PS printer as a file. Rename the resulting .prn file to .ps file. 3) Then convert it to PDF using many freely available programs one being GNU Ghostscript (http://www.cs.wisc.edu/~ghost/index.html). regards, Sam. SignaturePlease remove the underscores ( the '_' symbols) from my email address to obtain the correct one. Apologies, but the fudging is to remove spam. one last trivia point- when saving the print file to disk, if you set file type to "any", you can then give it a ".ps" extension directly. cheers Jay
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