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MS Office Forum / Word / Long Documents / April 2005Footers - include text
Our client has asked that the name of the document and some other information be included in the footer on every page. Unfortunately, this information is something that has to be manually inserted. I wrote a macro that inserts part of the language needed and the user has to complete the rest. What I want to do, is have this information print on every page of every section, but I don't want a page number on page 1 of section 1, or most likely on any of the pages of the following sections. I don't want users to have to manually insert this information more than once. I tried applying a style to the information on the first page and then tried to include it in the footer on the second page using the same mergeformat command I use to put names in the header of a second page of a letter, but it seems that since the style only appears in the footer, it doesn't work. Is there an easy way to do this? Hello Mary > Our client has asked that the name of the document and some other > information be included in the footer on every page. Unfortunately, this [quoted text clipped - 9 lines] > it seems that since the style only appears in the footer, it doesn't work. > Is there an easy way to do this? A DOCPROPERTY would be my first shot. HTH Robert  Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word Or a StyleRef field. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hello Mary > [quoted text clipped - 16 lines] > HTH > Robert StyleRef doesn't seem to work when the style being referenced only appears in the footer. Or am I doing something wrong? > Or a StyleRef field. > [quoted text clipped - 27 lines] >> HTH >> Robert I misread your post. I thought the information was somewhere on the first page (other than in the footer). SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > StyleRef doesn't seem to work when the style being referenced only appears > in the footer. Or am I doing something wrong? [quoted text clipped - 30 lines] > >> HTH > >> Robert Then do a little VBA form that will let the user update the date and put it in a custom docproperty. Put the other stuff in another docproperty. Put fields in the footers to display those docproperties. You can certainly have a footer without a pagenumber in it! fairly easy- see the Word MVPs site for all the code samples and links you'll need for the VBA, etc. DOCPROPERTY seems like it will work, with one problem. One of the things the client wants is a date. I tried using the create date, because I don't want it to change every day, but I DO want it to change if I save the document with a new name. It seems to be keeping the original create date. I don't want to use a save date, because of the way word asks you if you want to save changes after you print (we have update field on print turned on) and I don't want users to be confused and save it again, when all they did was print it. The documents are large commercial leases and purchase agreements. Some have as many as 100 pages, and 20 sections. > Hello Mary > [quoted text clipped - 16 lines] > HTH > Robert You may be able to construct a series of complex nested fields and save them as AutoText. See http://www.mvps.org/word/FAQs/Numbering/PageNumbering.htm for information on how to construct a field that will only display on certain pages of a document. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > DOCPROPERTY seems like it will work, with one problem. One of the things > the client wants is a date. I tried using the create date, because I [quoted text clipped - 26 lines] >> HTH >> Robert Many fields no longer update automatically, but if you use Save As, the CreateDate should change, and you can update it with F9 or by printing or switching to Print Preview. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > DOCPROPERTY seems like it will work, with one problem. One of the things > the client wants is a date. I tried using the create date, because I don't [quoted text clipped - 26 lines] > > HTH > > Robert |
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