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MS Office Forum / Word / Long Documents / June 2005mulitple caption cross-reference?
Hi all, I haven't been able to find this answer in the discussion groups; I'd appreciate help, whether in the form of an answer or pointing me in the right direction. I'm writing a document with figures and tables galore. All my figures have captions, which I use to cross-reference. However, I often need to refer to multiple figures in one sentence (e.g., "As shown in Figures 3 and 4..."), and the only thing I can do right now is "As shown in Figure 3 and Figure 4..." While that works, it gets pretty unwieldy for more than two references. As far as I can tell from Word help, doing a multi-numbered reference is possible only with numbered paragraphs. Does anyone know how to do it with captioned items? Thanks in advance, Andrew It's a bit fiddly, but it can be done. 1. Insert all the cross-references as usual (see Figure 3, Figure 4, and Figure 5). You *must* do this first to force Word to create the necessary bookmarks. 2. Go to the caption of Figure 2 and select just the 2. 3. Open the Insert | Bookmark dialog. Check the box for "Hidden bookmarks" and select the radio button for "Location." 4. The bookmark that is highlighted is the one for the caption you have selected. Click on Add to reinsert it around just the number. 5. Repeat for Figures 3 and 4. 6. Go back to your cross references and type "Figures" before the first one. 7. Select the cross-references and F9 to update the fields. Once you get the hang of it, you can do this faster than you can read the instructions.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi all, > I haven't been able to find this answer in the discussion groups; I'd [quoted text clipped - 20 lines] > Thanks in advance, > Andrew Worked like a charm! Thanks very much. -andrew > It's a bit fiddly, but it can be done. > [quoted text clipped - 52 lines] > > Thanks in advance, > > Andrew Well, I'm glad you could follow it since I started with Figures 3, 4, and 5 and continued with Figures 2, 3, and 4! SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Worked like a charm! Thanks very much. > -andrew [quoted text clipped - 55 lines] > > > Thanks in advance, > > > Andrew Just a quick follow up (and no worries about the changing numbers!) related to how this technique should affect other references to captions. I also refer to captions individually (e.g., "As shown in Figure 1..."); upon a global update (F9), these are replaced with just the 1. Should that be the case? (It's not a big problem, for it's pretty easy to just type "Figure" in front of the number, but I'm just curious if I'm doing things the right way). State another way, in the Bookmark dialog, do I want to select the _Ref### for the cross-reference or for the number of the caption? Thanks, Andrew > Well, I'm glad you could follow it since I started with Figures 3, 4, and 5 > and continued with Figures 2, 3, and 4! [quoted text clipped - 73 lines] > > > > Thanks in advance, > > > > Andrew Okay, this is a ramification I hadn't thought about, but here's how it works: 1. You've moved the bookmark for a specific cross-reference using the procedure I described. 2. You now need to insert a reference to a single figure. Return to the Insert | Reference | Cross-reference dialog and insert the new cross-reference the same way you inserted the first one, by selecting "Figure" as the "Reference type" and "Only label and number" under "Insert reference to." 3. This creates a new bookmark for the label and number, as you can see if you look at the list of bookmarks. FWIW, I've written an article that give the step-by-step for the first part of the process; see http://sbarnhill.mvps.org/WordFAQs/CombineXrefs.htm SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Just a quick follow up (and no worries about the changing numbers!) > related to how this technique should affect other references to [quoted text clipped - 89 lines] > > > > > Thanks in advance, > > > > > Andrew |
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