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MS Office Forum / Word / Long Documents / August 2005Shortening Lines in Table of Contents
Section headings in legal briefs tend to be long. When creating a table of contents using the native heading styles, Word doesn't automatically break the lines, and the entries crowd their page numbers. My workaround is to manually break the entries, but when I update the contents, the line breaks revert. Is there a way to get Word to automatically break the entries or at least to avoid having them revert? Stephen G'day srd <srd152000@earthlink.net>, If you make the final para mark of the heading invisible, then the following para will appear to run in it. Thus you could manually 'trim' the content for the toc pages. Eg Heading 1 This is my heading text <hidden para mark> NotHeading 1 , it is long and boring and this bit is not in TOC. Displays This is my heading text in the TOC and This is my heading text, it is long and boring and this bit is not in TOC. as the heading in the document. You could also use TOC fields to manually specify the content of your TOC. Steve Hudson - Word Heretic steve from wordheretic.com (Email replies require payment) Without prejudice srd reckoned: >Section headings in legal briefs tend to be long. When creating a table of >contents using the native heading styles, Word doesn't automatically break [quoted text clipped - 4 lines] > >Stephen You can add a right indent to the relevant TOC styles, which will make the table of contents look better: Heading text heading text heading text heading text heading text heading text heading text.......................#  SignatureStefan Blom Microsoft Word MVP > Section headings in legal briefs tend to be long. When creating a table of > contents using the native heading styles, Word doesn't automatically break [quoted text clipped - 4 lines] > > Stephen As Stefan says, the usual way to handle this is to add a right indent to the TOC style to wrap the text short of the page numbers (which will still be at the right tab, which will still be at the right page margin but outside the paragraph margin). Another approach is to add the \x switch to the TOC field; this causes the TOC entry to preserve line breaks in the original heading. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Section headings in legal briefs tend to be long. When creating a table of > contents using the native heading styles, Word doesn't automatically break [quoted text clipped - 4 lines] > > Stephen Thanks. Sounds like the right indent is the way to go. I appreciate the suggestion to shorten the heading as well. Stephen Diamond > As Stefan says, the usual way to handle this is to add a right indent to > the [quoted text clipped - 5 lines] > field; this causes the TOC entry to preserve line breaks in the original > heading. Signaturesrd If you want to shorten the heading that appears in the TOC, you could also use a TC field. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thanks. Sounds like the right indent is the way to go. I appreciate the > suggestion to shorten the heading as well. [quoted text clipped - 10 lines] > > field; this causes the TOC entry to preserve line breaks in the original > > heading. One other "gotya", make sure you aren't using the \w switch in your toc field code; we were for a specific reason, but extra tabs got in our text to be the entry, and really through off the columnar formatting. > Section headings in legal briefs tend to be long. When creating a table of > contents using the native heading styles, Word doesn't automatically break [quoted text clipped - 4 lines] > > Stephen
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