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MS Office Forum / Word / Long Documents / August 2005Remove styles while retaining formatting?
Hi: I am wrapping up a book for an academic press, which has recently given me their list of style requirements. One of them is that they do not want styles but plain text. I use styles. Is there a way to remove them while retaining the formatting? Or do I have to go through and manually change everything? Since the book is 400 pages, this is not an appealing prospect. I could go through and change everything to "Normal," but then it would be hard to tell where paragraphs end and begin, etc. Thanks! Tim What happens if you save it as a text file? File > Save As? When they tell you that they do not want styles, do they mean Word styles, or do they mean things like italic or bold formatting?  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Hi: > [quoted text clipped - 10 lines] > > Tim Saving as a text file retains a few things such as paragraph indentation and headers that are in caps, but that's about it. I would have to go back and re-italicize things, etc. Since this book is an academic book and has nearly a 40-page bibliography, and lots of footnotes, it's not really an option at this point. Thanks for the suggestion, though! Tim What about Save As RTF (Rich Text Format)? I know that preserves notes and bold and such, and think it should wipe styles, though you may need to open it in some other program to tell. > Saving as a text file retains a few things such as paragraph indentation and > headers that are in caps, but that's about it. I would have to go back and [quoted text clipped - 5 lines] > > Tim SignatureDaiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: <http://www.word.mvps.org/MacWordNew/> What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ Saving as an RTF seems to retain all styles. Pretty nifty, but not what I need! Thanks Tim Hi Tim > I am wrapping up a book for an academic press, which has recently given me > their list of style requirements. One of them is that they do not want [quoted text clipped - 3 lines] > I could go through and change everything to "Normal," but then it would be > hard to tell where paragraphs end and begin, etc. At this point, you need to get back to the publisher: if he really wants "plain text", there's no such thing as italics in there. If not, make him specify more clearly! BTW: if you select the whole document (Ctrl A) and then apply Normal style (Ctrl Shift N), then direct formatting such as bold or italic should be retained (unless it's part of the style ...). Greetinx Robert Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word Bottom-posted: > Hi Tim > [quoted text clipped - 13 lines] > style (Ctrl Shift N), then direct formatting such as bold or italic > should be retained (unless it's part of the style ...). If bold/italic is part of the style, you can use Find and Replace to find all text in a certain style and apply direct formatting to it. Leave both boxes empty, format the Find as the style, and the Replace as direct formatting. I would do this on a COPY. I'm not sure how you would then remove the styles, or what would happen when you tried, or whether you would need to change the style before doing this. Direct character formatting should stay--not sure about other things. What else do you need to retain besides italic titles? DM
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