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MS Office Forum / Word / Long Documents / October 2005Style with numbering - paragrah formatting changes when numbering restarted (Word 2003)
Hi, I am trying to set up a template in Word 2003 to be used by a number of people. As formatting has caused problems with this document/group of people before, I am trying to create a style for pretty much every sort of text that will be used. I have modified the inbuilt numbering styles (e.g. List Number 1, List Number 2) which are flush with the left margin. These work fine unless you choose to restart the numbering, as soon as you do, the list you are working on reformats, changing the settings for the left margin for the first and subsequent lines in the paragraph and adding a tab character. It seems that restarting the numbering (or going into customize and setting the start number as 1) also changes the paragraph settings (to something undesirable for this document). The user can change the paragrah settings back to their 'correct' settings using the ruler bar, but this is frustrating, time consuming and prone to creating inconsistencies in the document which is exactly what we are trying to avoid. Can you please explain how I can set up a style that will not change when I try to restart the numbering, or a way I can restart numbering with messing up the paragraph settings. TIA Paul  SignatureVisit my website www.pdtech.co.uk for Access Developer Resources For methods to restart style-based numbering, see: http://word.mvps.org/FAQs/Numbering/ListRestartMethods.htm See also: http://www.shaunakelly.com/word/numbering/OutlineNumbering.html SignatureStefan Blom Microsoft Word MVP > Hi, > [quoted text clipped - 25 lines] > > Paul Thanks for that Stefan . I need to keep things as simple as possible for the users, so I have just added a macro+button to fix the damage done to the numbering paragraphs by restarting the numbering. I think it will be easier to teach the users that once they have selected the list and restarted it, after panicing about the fouled up margins, they need to hit this button to 'fix' the paragraphs again. Given that we are now at version 11 of Word (OK, I know they skipped numbers between 2 and 6) rubbish like this really ought to be fixed and working properly. I persuaded my users to move to Word 2003 because the merge/compare is broken in Word 2000 (gets messed up on tables and long documents) - now I need to go back to them with a 'bodge' becasue Word 2003 still isn't right! Sorry to rant - I know it isn't you, but if you have any influence as an MVP you might want to let MS know that (if I am in any way typical) experienced users are starting to think about OpenOffice because the 'basics' in MS Word still aren't sorted. Thanks Paul SignatureVisit my website www.pdtech.co.uk for Access Developer Resources > For methods to restart style-based numbering, see: > http://word.mvps.org/FAQs/Numbering/ListRestartMethods.htm [quoted text clipped - 44 lines] >> >> Paul > Thanks for that Stefan . > [quoted text clipped - 4 lines] > fouled up margins, they need to hit this button to 'fix' the paragraphs > again. If you need more on macro solutions, see http://word.mvps.org/FAQs/Numbering/ListRestartFromVBA.htm, which also includes links to setting up numbering schemes via VBA. > Given that we are now at version 11 of Word (OK, I know they skipped numbers > between 2 and 6) rubbish like this really ought to be fixed and working [quoted text clipped - 5 lines] > typical) experienced users are starting to think about OpenOffice because > the 'basics' in MS Word still aren't sorted. I think bugs are corrected regularly with service packs and upgrades of different kinds, but perhaps Microsoft could be even better at this, considering that so many people use Word/Office around the world. However, fixing problems that are related to the underlying structure is probably a lot harder (programmers know more about this than I do). See http://word.mvps.org/FAQs/Numbering/WordsNumberingExplained.htm for more about numbering in Word. SignatureStefan Blom Microsoft Word MVP Keep in mind that indents in numbered styles must be set in the Numbering dialog, not in the Paragraph dialog. For outline numbering, this must be done by going through Format | Style beginning with the top-level style, as described in http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. Note also that this works correctly only if the numbering scheme is linked to the styles. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi, > [quoted text clipped - 25 lines] > > Paul Thanks, This is normal numbering rather than outline numbering, but setting indents via the numbering dialogs rather than the paragraph dialogs helped a lot. Also setting the indents of the Style closer to those Word kept trying to revert to when the numbering was restarted has now given me something I can live with without having to resort to macros to tidy up the mess. Thanks for the help everyone. SignatureVisit my website www.pdtech.co.uk for Access Developer Resources > Keep in mind that indents in numbered styles must be set in the Numbering > dialog, not in the Paragraph dialog. For outline numbering, this must be [quoted text clipped - 41 lines] >> >> Paul If you are using more than one level of numbering (as your use of List Number, List Number 2, etc., suggest), you would probably be happier setting it up as outline numbering. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thanks, > [quoted text clipped - 52 lines] > >> > >> Paul
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