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MS Office Forum / Word / Long Documents / February 2008First heading appears twice in TOC !
My very first heading (style Heading 2) appears twice in my TOC. It defies all attempts to fix it. I deleted ity completely, it disappeared from TOC, reinserted it - it appears twice. Am I seeing things or is this really happening? Any chance you have it directly marked for inclusion as well as marked for inclusion as a heading style? How are you generating your TOC? Could you type the field code here? (Alt-F9 to display) Which version of Word?  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > My very first heading (style Heading 2) appears twice in my TOC. It defies > all attempts to fix it. I deleted ity completely, it disappeared from TOC, > reinserted it - it appears twice. Am I seeing things or is this really > happening? Is there a manual page break before the first Heading 2? This will cause the heading to be repeated. Apply "Page break before" to the paragraph/style instead. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > My very first heading (style Heading 2) appears twice in my TOC. It defies > all attempts to fix it. I deleted ity completely, it disappeared from TOC, > reinserted it - it appears twice. Am I seeing things or is this really > happening? That was it! Thanks a lot. Weird... is that considered a bug? > Is there a manual page break before the first Heading 2? This will cause the > heading to be repeated. Apply "Page break before" to the paragraph/style [quoted text clipped - 4 lines] > > reinserted it - it appears twice. Am I seeing things or is this really > > happening? Not exactly. A manual page break acquires the style of the following paragraph. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > That was it! Thanks a lot. > Weird... is that considered a bug? [quoted text clipped - 7 lines] > > > reinserted it - it appears twice. Am I seeing things or is this really > > > happening? No, but it is a very good reason for using the "page break before" formatting in your Heading 1 style. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > That was it! Thanks a lot. > Weird... is that considered a bug? [quoted text clipped - 10 lines] >> > reinserted it - it appears twice. Am I seeing things or is this really >> > happening? Hi Charles > No, but it is a very good reason for using the "page break before" > formatting in your Heading 1 style. I agree with the "page break before", but still consider this behaviour a bug (or a least a bad design decision, if it was a concious decision at all :-)). Greetinx Robert Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word The thing you need to understand what is happening is that in Word structure, the page break is not a type of paragraph mark but rather is inside the following paragraph and a part of it. This isn't logical, but it is how Word is built. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Hi Charles > [quoted text clipped - 7 lines] > Greetinx > Robert Hi Charles > The thing you need to understand what is happening is that in Word > structure, the page break is not a type of paragraph mark but rather is > inside the following paragraph and a part of it. I see that, and that's the main reason why we all advice users to avoid those breaks (typically, in long documents before Headings). It's still pretty counter-intuitive why the PageBreak shouldn't be a ParagraphBreak automatically. > This isn't logical, but it is how Word is built. Full ack. Greetinx Robert Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word This constantly drives me nuts. Why would I want to write a paragraph using styles after it? This is really a problem when i edit a big document and delete a section. For some retarded reason, Word thinks I want to keep the format of the section I deleted, not the section above it that I want to keep. Signature~~ B. > The thing you need to understand what is happening is that in Word > structure, the page break is not a type of paragraph mark but rather is [quoted text clipped - 11 lines] > > Greetinx > > Robert The issue you are describing is unrelated to the problem with page breaks discussed earlier in this thread. The reason why sections behave the way you have noticed is that a section break stores the formatting of the *preceding* section. When the break is deleted, the formatting of the next section break is being applied. See http://word.mvps.org/faqs/formatting/WorkWithSections.htm. SignatureStefan Blom Microsoft Word MVP > This constantly drives me nuts. Why would I want to write a paragraph > using [quoted text clipped - 21 lines] >> > Greetinx >> > Robert |
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