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MS Office Forum / Word / Long Documents / January 2006Adding Outline Styles to a template
I have added 6 more outline numbered styles to a template which is attached to all our documents. Whilst the new styles are visible when creating new docs based using this template, they are not available when editing previous docs created using the older version of the same template. I thought that when you open an existing doc, the new styles would automatically be available once the template was updated. The only way I can get them attached is by going into the organiser and copying over the styles from the template in the template directory to the actual doc. Is there an alternative way to handle this as there are thousands to precedents we need to have these new styles available in? Thanks in advance. For new styles to be added, or old styles to update, from the template the "Automatically update document styles" option must be checked in Tools>Templates and Add-Ins, for the relevant documents.  SignatureStefan Blom Microsoft Word MVP > I have added 6 more outline numbered styles to a template which is attached > to all our documents. [quoted text clipped - 13 lines] > > Thanks in advance. See Robert Franz's response for detailed ideas on how to handle multiple documents. I am writing just to point out that generally you want to leave that box to update styles unchecked. Otherwise you will get very strange results when your documents can't find their attached templates (as in you change servers or send the document to a different computer). In that case, they attach to the local normal.dot and update their styles to match that normal.dot. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > For new styles to be added, or old styles to update, from the template > the "Automatically update document styles" option must be checked in [quoted text clipped - 24 lines] >> >> Thanks in advance. Hi Charles > See Robert Franz's response for detailed ideas on how to handle multiple > documents. Which he has deleted (I'm not sure that reflects anywhere else than here, though) upon reading Stefan's post! :-) > I am writing just to point out that generally you want to leave > that box to update styles unchecked. Otherwise you will get very strange > results when your documents can't find their attached templates (as in you > change servers or send the document to a different computer). In that case, > they attach to the local normal.dot and update their styles to match that > normal.dot. Indeed, not unchecking the box after the one-time usage is a sure way to grief later on! Robert Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word The problem you are describing should only occur when the attached template is normal.dot. If a custom template is missing, Word won't start updating styles from normal.dot. See http://www.shaunakelly.com/word/sharing/WillMyFormatChange.html. SignatureStefan Blom Microsoft Word MVP > See Robert Franz's response for detailed ideas on how to handle multiple > documents. I am writing just to point out that generally you want to leave [quoted text clipped - 31 lines] > >> > >> Thanks in advance. This differs from my recollection, but I hadn't tried it recently. I just checked in Word 2003 and you are correct. Thank you. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > The problem you are describing should only occur when the attached > template is normal.dot. If a custom template is missing, Word won't [quoted text clipped - 51 lines] >> >> >> >> Thanks in advance. Hi Jean > I have added 6 more outline numbered styles to a template which is attached > to all our documents. [quoted text clipped - 4 lines] > doc, the new styles would automatically be available once the template was > updated. No: once created, a document does not maintain a connection to its template (except pointing to it for macros, for instance). > The only way I can get them attached is by going into the organiser and > copying over the styles from the template in the template directory to the > actual doc. > > Is there an alternative way to handle this as there are thousands to > precedents we need to have these new styles available in? (Most) anything you can do in Word, you can automize through VBA. And usually automizeable to do on a bunch of files (say, in one folder). See for instance the following thread: http://groups.google.ch/group/microsoft.public.word.numbering/browse_frm/thread/ d5474e7c688938cf/8c632c3238df66ae?hl=de#8c632c3238df66ae and the therein referenced: How to safely update a document's styles from its template without using the Organizer (and how to make the Tools + Templates and Add-ins dialog safe, by Dave Rado, Margaret Aldis, Ian Sharpe and Beth Melton) http://word.mvps.org/FAQs/MacrosVBA/UpdateStyles.htm And maybe also: How to Find & ReplaceAll on a batch of documents in the same folder (by Ibby) http://www.mvps.org/word/FAQs/MacrosVBA/BatchFR.htm Greetinx Robert Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word
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