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MS Office Forum / Word / Long Documents / March 2006Track changes showing formatting
I have a user who swears she unticks the formatting in the show track changes when she prints. Very often it actually still prints the formatting changes. Is this possible or has anyone else even come across this. Thanks GwenP What option does the user untick? As far as I know, it isn't possible to prevent Word from tracking formatting changes; it either tracks all changes or no changes at all. If the user is trying to print markup, but not formatting changes, she could accept (or reject) the formatting change before printing. If the user doesn't want to print the markup at all (but keep it in the file), she should choose to print "Document" in the Print dialog box. For more, see http://www.shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html.  SignatureStefan Blom Microsoft Word MVP > I have a user who swears she unticks the formatting in the show track changes > when she prints. [quoted text clipped - 4 lines] > Thanks > GwenP In Word 2002 and 2003, Formatting can be deselected from the Show menu on the Reviewing toolbar. If not displayed, these balloons will not print. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > What option does the user untick? As far as I know, it isn't possible > to prevent Word from tracking formatting changes; it either tracks all [quoted text clipped - 19 lines] > > Thanks > > GwenP Thats what I'm saying - she swears she has deselected formatting every time but very often it still prints the formatting changes when all they want are the deletions, insertions and comments? > In Word 2002 and 2003, Formatting can be deselected from the Show menu on > the Reviewing toolbar. If not displayed, these balloons will not print. [quoted text clipped - 22 lines] > > > Thanks > > > GwenP I see. I wasn't aware that the Reviewing toolbar offers more control than the Track Changes tab of Tools>Options. Thank you for clarifying this! SignatureStefan Blom Microsoft Word MVP > In Word 2002 and 2003, Formatting can be deselected from the Show menu on > the Reviewing toolbar. If not displayed, these balloons will not print. [quoted text clipped - 11 lines] > > > > For more, see http://www.shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html. > > > I have a user who swears she unticks the formatting in the show > > track changes [quoted text clipped - 5 lines] > > > Thanks > > > GwenP They untick the show formatting just before they print and then say quite regularly that the formatting changes still print! Not sure but I suppose its possible that somewhere along the line the click on the tick box has not been actioned somewhere deep in the programming? > What option does the user untick? As far as I know, it isn't possible > to prevent Word from tracking formatting changes; it either tracks all [quoted text clipped - 19 lines] > > Thanks > > GwenP I'm not sure what could be causing this. One possibility (though from your description it seems less likely) is that the "Make hidden markup visible when opening or saving" option in Tools>Options, Security tab is hecked. If it is, make sure to clear it. See the note in this article: About displaying tracked changes and comments http://office.microsoft.com/en-us/assistance/HP030885221033.aspx SignatureStefan Blom Microsoft Word MVP > They untick the show formatting just before they print and then say quite > regularly that the formatting changes still print! Not sure but I suppose [quoted text clipped - 13 lines] > > > > For more, see http://www.shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html. > > > I have a user who swears she unticks the formatting in the show > > track changes [quoted text clipped - 5 lines] > > > Thanks > > > GwenP |
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