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MS Office Forum / Word / Long Documents / April 2006Word formatting problem
We have been using MS Word for years on another computer and we just got a new machine. So, I loaded Office 2003 and the first time I opened an existing document, I see formatting symbols that I have never seen before. Specifically, I see the Paragraph symbol at the end of each paragraph and the CR (carriage return, enter, whatever you call it ) symbol at the end of all the other lines. I am using the Normal view and can't find any way to get rid of those formatting symbols. If I go to the Reading Layout, it looks normal. TIA, Tom See http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > We have been using MS Word for years on another computer and we just got a > new machine. So, I loaded Office 2003 and the first time I opened an [quoted text clipped - 10 lines] > > Tom Suzanne, Thanks! This is really funny because the first thing I usually do when I install Word on any computer, is go up and get rid of that funny-looking Show/Hide Formatting symbol. Why do I do this? Because I didn't know what it was so I didn't think I needed it. But, in getting rid of it, I must have pushed it first! I guess we are always learning something, huh? Thanks again, Tom > See http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm > [quoted text clipped - 15 lines] >> >> Tom If you are using Word much, you do need it! Most experienced users find out that it is those strange looking characters that are responsible for formatting anomolies. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! My criminal defense site: http://addbalance.com --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Suzanne, > [quoted text clipped - 31 lines] >>> >>> Tom > Thanks! This is really funny because the first thing I usually do when I > install Word on any computer, is go up and get rid of that funny-looking > Show/Hide Formatting symbol. It's a paragraph mark. They've been in use for centuries, well before Word, or even printing presses, came along. If anyone can explain how it came to get its shape, I'd be interested. > Why do I do this? Because I didn't know what > it was so I didn't think I needed it. But, in getting rid of it, I must [quoted text clipped - 5 lines] > > Tom For the conventional explanation of the name "pilcrow," as well as an illustration of the derivation of the shape, see http://en.wikipedia.org/wiki/Pilcrow SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > Thanks! This is really funny because the first thing I usually do when I > > install Word on any computer, is go up and get rid of that funny-looking [quoted text clipped - 13 lines] > > > > Tom > For the conventional explanation of the name "pilcrow," as well as an > illustration of the derivation of the shape, see > http://en.wikipedia.org/wiki/Pilcrow And to think that all those times I saw it in Latin manuscripts, I didn't recognize it as a Latin word. Wow, Suzanne... This was a cool reference! It explains a lot of little thinkgs I've wondered about! So here's one more mystery symbol that browsing around the WordMVP pages didn't clear up. Using Word 2002 and 2003 a little blue rectangle (blue on my screen, anyway) will appear from time to time under some characters - first character in a word. What in the Wide, Wide World of Sports is that trying to tell me? Thanks, too, for your excellent help almost every day! Al > See http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm > [quoted text clipped - 15 lines] >> >> Tom The blue rectangle tells you that the word was replace by an AutoCorrect entry. Hover the mouse over the rectangle to get an AutoCorrect Options button, which will let you undo the change, stop correcting that word if it's typed again, or open the options dialog. Just for fun, type the word "unusual" into the Help search box and press Enter. You should get a link to the topic "I see something unusual in my document". That topic covers almost all the nonprinting characters, underlines, and other squiggles Word can show. The AutoCorrect box is listed under "Smart tags and other buttons". -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. >Wow, Suzanne... This was a cool reference! It explains a lot of little >thinkgs I've wondered about! [quoted text clipped - 28 lines] >>> >>> Tom And you probably want to turn off permission to open documents in Reading Layout. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > We have been using MS Word for years on another computer and we just got a > new machine. So, I loaded Office 2003 and the first time I opened an [quoted text clipped - 10 lines] > > Tom |
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