I've got a very long document with many heading levels. When I try to use
the format painter to transfer the style of one heading to another, I get an
unwanted change in format. First, I click on the heading that has the format
that I want to copy, and then click the format painter icon on the tool bar.
Sor far, so good.
Next, I click on the heading that I want to recieve the format. It gets the
new format. So far, so good. Unfortuantely, the first heading that had the
format being copied is mysteriously changed to a new format. Not good. To
prevent this from happending, I've turned off all of the autocorrect and
autoformat things I can find, but the probelm persists.
Any suggestions?
Thanks in advance for your help!
CyberTaz - 21 Jul 2006 19:59 GMT
Sorry it took so long for you to get to the group, Tim, but the fact is that
if this is a document of any length with a lot of heading levels you really
would be far better off to learn to use Styles for your formatting rather
than relying on direct formatting & the frivolous piece of frippery called
the Format Painter... especially if the doc may have to be revised
periodically. What you're experiencing is quite probably just an omen of
worse to come, eventually resulting in corruption of the doc which will
render it unusable.
You first might want to have a look here:
http://www.shaunakelly.com/word/concepts/styles/
as well as the other relevant pages on Shauna's [excellent] site, and also
peruse the information here:
http://word.mvps.org/FAQs/Formatting.htm
for more guidance. If you need any help on specific issues don't hesitate to
pose your questions to the appropriate group.

Signature
HTH |:>)
Bob Jones
[MVP] Office:Mac
> I've got a very long document with many heading levels. When I try to use
> the format painter to transfer the style of one heading to another, I get
[quoted text clipped - 17 lines]
>
> Thanks in advance for your help!
Klaus Linke - 21 Jul 2006 23:00 GMT
Hi Tim,
I have not heard of such an issue before. Which version do you use?
You didn't mention the formatting change that was made to the paragraph you
copied the format from.
Even better would be some reproducible steps to see the problem.
Does the change occur on copying, or on pasting (as your description
suggests)?
Regards,
Klaus
> I've got a very long document with many heading levels. When I try to use
> the format painter to transfer the style of one heading to another, I get
[quoted text clipped - 15 lines]
>
> Thanks in advance for your help!
John McGhie [MVP - Word and Word Macintosh] - 22 Jul 2006 01:01 GMT
Hi Klaus:
Yep: I have heard of it :-) Any combination of Automatic Update, Keep
Track of Formatting and Linked Styles will do this :-)
What's happening is that he's painting a "format" into a linked style that
is set to automatically update. When he does that, the entire document
updates :-)
As Bob says, the user's better off learning to use Styles properly, because
the inside of that document is rapidly turning into format salad and it will
be very unstable.
Cheers
On 22/7/06 8:00 AM, in article eLyRhERrGHA.3908@TK2MSFTNGP05.phx.gbl, "Klaus
Linke" <info@fotosatz-kaufmann.de> wrote:
> Hi Tim,
>
[quoted text clipped - 29 lines]
>>
>> Thanks in advance for your help!

Signature
Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.
John McGhie <john@mcghie.name>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410
Klaus Linke - 22 Jul 2006 03:58 GMT
Hi John,
Thanks, I will play a bit with your info.
Sounds like one more reason to hate linked styles...
Regards,
Klaus
> Hi Klaus:
>
[quoted text clipped - 53 lines]
>>>
>>> Thanks in advance for your help!
CyberTaz - 22 Jul 2006 05:59 GMT
Hi Klaus -
Please don't get the wrong impression - It isn't so much the linked styles
that is the problem. It's that when styles are linked but you don't know it
and didn't create them & don't even know that styles are involved or what
they are and you've got direct formatting interjected... that the issue
starts to eat you - and your doc - alive. (Or at least approaches the level
of panic I tried to infer in that last sentence.) :)
Regards |:>)
Bob Jones
[MVP] Office:Mac
On 7/21/06 10:58 PM, in article O9sE$qTrGHA.4808@TK2MSFTNGP03.phx.gbl,
> Hi John,
>
[quoted text clipped - 61 lines]
>>>>
>>>> Thanks in advance for your help!
John McGhie [MVP - Word and Word Macintosh] - 23 Jul 2006 02:05 GMT
Ummm... Yeah, that about covers it :-)
On 22/7/06 2:59 PM, in article C0E728DD.111C0%onlygeneraltaz1@com.cast.net,
> Hi Klaus -
>
[quoted text clipped - 76 lines]
>>>>>
>>>>> Thanks in advance for your help!

Signature
Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.
John McGhie <john@mcghie.name>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410