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MS Office Forum / Word / Long Documents / August 2006MS Word's View of Tables and Figures
Hi, Does anyone know how MS Word decides something is a "Table" or "Figure"? When I look in cross-reference, I only have two of my tables listed and no figures. When I create a Table of Figures or Tables it seems to have found a whole bunch more. My table/figure captions are set up with fields, not Word's built-in captioning tool so I just wondered how Word was designating the different elements and why the cross-referencing and the table/index-building tools do not see the same tables and figures or why they see any at all (index actually sees none, probably because I didn't bother setting something else up - lol)? Thanks so much! maybe a better way to ask the question could be- How in the world does MS Word identify what exactly is a table or a figure, if you do not use the built-in captioning tool? > Hi, > [quoted text clipped - 11 lines] > > Thanks so much! Press Alt-F9 to display field codes and you will understand it better. It's the SEQ fields that are the key. These fields are used to create arbitrary sequences of numbers (such as the numbering for tables or figures). Each such sequence has a name. By default the captioning tool uses the names 'Figure', 'Table', and 'Equation'; but you can set up your own using any name you like. The 'figures' in your document are simply those paragraphs that contain a { SEQ Figure } field. The tables of figures, tables, etc are TOC fields created using the \c switch: this builds a TOC from each instance of the corresponding SEQ fields. > maybe a better way to ask the question could be- How in the world does > MS Word identify what exactly is a table or a figure, if you do not use [quoted text clipped - 15 lines] >> >> Thanks so much! So then, { SEQ Table } doesn't do the same thing? Or is there some other keyword I should have used... That and only the first figure of each SEQ gets picked up I think... even though all the figures have the SEQ Figure in it. (i.e. 1.1, 2.1, 3.1) Maybe switches stop Word from getting it? Thanks :) I'm so confused :p > Press Alt-F9 to display field codes and you will understand it better. It's > the SEQ fields that are the key. These fields are used to create arbitrary [quoted text clipped - 27 lines] > >> > >> Thanks so much! SEQ fields create sequences of numbers. The word within the field ('table' in your example) is not a keyword. It's just the name of the sequence. What name you use is entirely arbitrary. You can have any number of such sequences: {SEQ Table}, {SEQ Equation}, {SEQ Insult}, {SEQ SlyReferenceToTheBordelloQueensOfManahattan }, etc. Each SEQ field returns a number (optionally formatted according to the switches within the field). The number increments for each instance of the name used: {SEQ Table}-{SEQ Table}-{SEQ Table} will display as 1-2-3. TOC fields can be set to create a table of contents not from headings but from paragraphs contain SEQ fields of a given name. But you get only one reference to the paragraph, even if it contains more than one SEQ field with that name. Using the above example, { TOC \c Table } would contain only one reference to the 1-2-3 paragraph. > So then, { SEQ Table } doesn't do the same thing? Or is there some > other keyword I should have used... That and only the first figure of [quoted text clipped - 38 lines] >> >> >> >> Thanks so much! |
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