Fitting Text Precisely onto a Page in MS Word

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2privatus@comcast.net - 06 Sep 2006 13:27 GMT

9/6/06

GOAL:

I've scanned text from an article into MS Word, and would like to
format it so that the amount of text on each page in my Word document
corresponds to that which appeared on the corresponding page of the
scanned article (i.e., no gaps or overuns from one page to the next).
If I can accomplish this, I can then create a PDF file which
corresponds precisely to the original article.

QUESTION:

How do I proportionately space a block of text so that it will fit
neatly -- no gaps or overruns -- on a given page in MS Word?

Thanks,

2privatus

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Robert M. Franz (RMF) - 06 Sep 2006 14:31 GMT

Hi privatus

> GOAL:
>
[quoted text clipped - 4 lines]
> If I can accomplish this, I can then create a PDF file which
> corresponds precisely to the original article.

Wrong process, IMHO: if that's your goal, then you should not scan into
Word, but into a PDF directly.

> QUESTION:
>
> How do I proportionately space a block of text so that it will fit
> neatly -- no gaps or overruns -- on a given page in MS Word?

You don't, since Word has no concept of a "page" that would be helpful
for this task. You'd need to close down the paragraph yourself before
the first word which is supposed to go unto the new page. Then you'd use
one of the poorly visible paragraph properties by hitting CTRL-SHIFT-J
(I don't have the command in the English version handy).

In short: this is ugly manual work nobody really wants to do. :-)

2cents
Robert

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Suzanne S. Barnhill - 06 Sep 2006 16:00 GMT

I agree with Robert that if what you want is a facsimile, you should be
scanning as a graphic, direct to PDF. But see
http://sbarnhill.mvps.org/WordFAQs/BottomLine.htm and
http://word.mvps.org/FAQs/Formatting/FitCopy.htm for other suggestions.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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> 9/6/06
>
[quoted text clipped - 15 lines]
>
> 2privatus

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