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MS Office Forum / Word / Long Documents / September 2006two versions of the same document
Hello, I was wondering if I could solve the following problem with Word. I have two manuscripts. Manuscript A is shorter. Manuscript B contains 100% of Manuscript A but in addition has text blocks scattered in between. I want to avoid having two files, since making a change to the manuscript A would mean finding the exact same passage in manuscript B and also changing it there, which can lead to mistakes. Is it therefore possible to keep it all in one file and i.e. print two different versions of the same document by “ignoring” certain passages. So I would on the one hand print the manuscript omitting the “additions” (manuscript A) and on the other print the whole thing including the “additions” (manuscript B). I though of doing this with comments, but that doesn’t seem like a “clean” solution (because of the numbering, the initials, their position in the text, etc). Is there a different way? Thanks for your help! Casper Hi Caspar One way to do this is to mark the text that is to be in B but not A as hidden (select the text then do Format > Font and tick the Hidden box). To view A, at Tools > Options > Print, turn off hidden text. To view B, at Tools > Options > Print, turn on hidden text. To print A, at Tools > Options > Print, turn off hidden text. To Print B, at Tools > Options > Print, turn on hidden text. This works well for viewing and printing, but if you ever have to send document A to someone else, you'll have to delete all the hidden text. You can do that in Edit > Find. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word > Hello, > [quoted text clipped - 17 lines] > Thanks for your help! > Casper Hello Shauna! GREAT... That was just what I was looking for!... THANKS!... and have a great sunday... Casper > Hi Caspar > [quoted text clipped - 13 lines] > Shauna Kelly. Microsoft MVP. > http://www.shaunakelly.com/word Another approach is described at http://daiya.mvps.org/includetext.htm  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hello Shauna! > [quoted text clipped - 21 lines] > > Shauna Kelly. Microsoft MVP. > > http://www.shaunakelly.com/word You could also use a Character style whose sole property was "Hidden Text". I often use this technique, with a recorded macro that flips the "Full Version" style from Hidden to Not Hidden or vice-versa. Apply the style to all the bits that will be hidden in the shorter version. You then have only one click to change the document instead of having to reselect and format/reformat lots of bits of text. Cheers On 24/9/06 4:25 PM, in article ejblLJ63GHA.1568@TK2MSFTNGP03.phx.gbl, > Hi Caspar > [quoted text clipped - 35 lines] >> Thanks for your help! >> Casper SignaturePlease reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie <john@mcghie.name> Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant Technical Writer. Sydney, Australia +61 (0) 4 1209 1410
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