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MS Office Forum / Word / Long Documents / October 2007Index question
Dear Friends, I am creating an index for a long document. If I understand correctly I add an index entry and word will create an index automaticly when I am finished with a refernce to where that entry is in the final document, i.e. the page number. However what I would prefer is that it refer to a chapter and section number. I use a "chapter style" at the beginning of each chapter and each section has a heading "section 1, section 2 etc". How can I have word create the based on my chapters and sections and not on page numbers? Thank you Susan Hi Susan > I am creating an index for a long document. If I understand correctly I > add an index entry and word will create an index automaticly when I am [quoted text clipped - 4 lines] > How can I have word create the based on my chapters and sections and not > on page numbers? Version of Word? To what targets are you creating index entries? If these are headings, you don't want XE/INDEX, but a TOC field. If these are something else: I don't think there is an out-of-the-box method in Word to achieve that. Maybe you find one if you look at the description of XE and INDEX fields in offline Word in your version of Word. Why do you want it that way, though? I can't imagine it will make the reader's life easier – on the contrary: he'll find a page number much faster in a printed manual compared to a (sub)heading ... 2cents Robert  Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word Thank you for the reply. Word version: 2007 No the entries are not heading they are "in the text" The book I am working on is a religious MSS. The pages are very large with a great deal of text on each page. However the page itself is broken up into many sections (with a heading) so the reader will find the section faster through this method. You say there is no "out of the box" solution. Well is there a inbox solution? DO you know and resources that could help me with this? Tutorials especially on Word indexing? Thank You Susan Hello Susan > Thank you for the reply. > Word version: 2007 > > No the entries are not heading they are "in the text" > > The book I am working on is a religious MSS. MSS? > The pages are very large > with a great deal of text on each page. However the page itself is > broken up into many sections (with a heading) so the reader will find > the section faster through this method. Hmm. He will find it faster *once* he's found the page, yes. Is the text in separate columns on the pages? If not, I'd certainly consider a redesign of the document (readability). > You say there is no "out of the box" solution. Well is there a inbox > solution? What I meant is that most probably you'll need some macro code to solve this. A possible algorithm would take the result of a normal index, run through all entries, locate it on the given page, then locate the nearest preceding section, and insert the section number in the index. Unfortunately, I'm not a coder myself. There are vba newsgroups around, though. > DO you know and resources that could help me with this? Tutorials > especially on Word indexing? There is an article on indexing (and many on Word-VBA) on the Word-MVP site: http://word.mvps.org HTH Robert Signature/"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word I think she meant MS (manuscript); MSS is plural. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hello Susan > [quoted text clipped - 38 lines] > HTH > Robert
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