CTRL+A+F9 does not work

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yepp - 27 Oct 2007 19:38 GMT

MSWord 2003
300 page document with graphics

Trying to select all and update all fields. It doesn't work. I can
update by right-clicking on the TOC and update field, but why can't I
do it by selecting all? I want the cross-references to update as
well. Thanks

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Daiya Mitchell - 28 Oct 2007 12:49 GMT

random guess--the cross-references are inside captions and/or inside
text boxes of some sort. When you hit select all, I'm not sure it
applies to text boxes. It definitely doesn't apply to headers or footers
or footnotes.

Instead, try switching into Print Preview and back (making sure that
Tools | Options | Print has "update fields" checked) and then Word will
handle finding the necessary fields.

> MSWord 2003
> 300 page document with graphics
[quoted text clipped - 3 lines]
> do it by selecting all? I want the cross-references to update as
> well. Thanks

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yepp - 29 Oct 2007 15:49 GMT

On Oct 28, 7:49 am, Daiya Mitchell <daiyaNOS...@mvps.org.INVALID>
wrote:

> random guess--the cross-references are inside captions and/or inside
> text boxes of some sort. When you hit select all, I'm not sure it
[quoted text clipped - 14 lines]
>
> - Show quoted text -

No, not in text boxes or anything... Why wouldn't this work? I have
always used Ctrl+A+F9 key to update a document.

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Daiya Mitchell - 29 Oct 2007 20:34 GMT

no idea. Does switching into Print Preview and back update all fields?

> No, not in text boxes or anything... Why wouldn't this work? I have
> always used Ctrl+A+F9 key to update a document.

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macropod - 30 Oct 2007 12:08 GMT

Hi yepp,

You need to use Ctrl-A to select the whole document, then release the Ctrl key before pressing F9 - otherwise you risk turning the
whole document into one big field (maybe you've already done that) .... in which case you'll need to copy the contents of the
document out of the field again, then delete the empty field.

Two other possibilities:

1. Are you sure you haven't converted the fields to plain text? Check by pressing Alt-F9 - any true fields will be delimited by
pairs of field braces (ie '{ }').

2. Could you have locked the fields via Ctrl-F11? Try pressing Ctrl-Shift-F11 to make sure they're unlocked.

Cheers

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macropod
[MVP - Microsoft Word]
-------------------------

> random guess--the cross-references are inside captions and/or inside text boxes of some sort. When you hit select all, I'm not
> sure it applies to text boxes. It definitely doesn't apply to headers or footers or footnotes.
[quoted text clipped - 9 lines]
>> do it by selecting all? I want the cross-references to update as
>> well. Thanks

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yepp - 30 Oct 2007 15:40 GMT

> Hi yepp,
>
[quoted text clipped - 30 lines]
>
> - Show quoted text -

I had it locked.

macropod wrote " 2. Could you have locked the fields via Ctrl-F11?
Try pressing Ctrl-Shift-F11 to make sure they're unlocked. "

this worked. Thank you so much. This was driving me crazy.

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