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MS Office Forum / Word / Long Documents / December 2007Word Styles Changing
We have a document that is used as a template (but not a .dot). Recently, we opened a document about to be delivered to our customer, only to find that 5 or 6 tables formatted with custom-made styles (e.g., "Table Text") had changed themselves to, for example, 12 point all caps, centered, space above 12, space below 6. The rest of the tables in the document were OK, and following the style specifications we had set. None of our custom styles are defined as automatically update. However, characteristic of Word 2003, if a user makes a change in a style, then a new style is created (e.g., Table Text + All caps, etc.). In the affected tables, the styles were like this. We tried reapplying the original styles, but that did not change the formatting. We tried converting the tables to text; we tried copying and pasting as unformatted text and then reapplying the styles. That (finally) worked. We also tried doing a Save and Repair on the document before doing the paste unformatted text action, which produced no results. Can anyone explain what is going on? I know there are some problems with using Reading View. It is possible that Reading View might be the source of this problem?  Signaturesusan Susan, How many people are updating this document? It sounds to me that although you are using a template (not a .dot) file, normal.dot could be causing your problem. If more than one person is updating this file, each one has a normal.dot file, that's the system default, however, chances of everyone's normal.dot file being the same is suspect. When people open the file, their normal.dot styles could be sneaking into the document unnoticed... you need to create a template (a .dot file) from a "good" copy of your template (which is not a .dot file) and then have everyone attach that template when they are updating your document. I hope this helps... If you need more help with this, let me know. Best Wishes, Dkline >We have a document that is used as a template (but not a .dot). Recently, we >opened a document about to be delivered to our customer, only to find that 5 [quoted text clipped - 19 lines] >using Reading View. It is possible that Reading View might be the source of >this problem? The only way what you are describing can happen is if under Tools/Templates and Add-ins the "Automatically update document styles" option is checked. Otherwise, any changes in someone's Normal.dot (or another other template if they have a copies in the same location as the original and same name), will not affect document styles. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook SignatureWord FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ > Susan, > How many people are updating this document? It sounds to me that [quoted text clipped - 46 lines] >>of >>this problem? Thank you both, DKli ne and Beth. A lot of people worked on parts of this document. As a start, I have created a true template (.dot), which is the preferred way to go. My colleague and I will investigate the Automatically update document styles issue. I always keep this turned off, so I forgot what havoc it can wreak! Thank you so much for responding. Signaturesusan > The only way what you are describing can happen is if under Tools/Templates > and Add-ins the "Automatically update document styles" option is checked. [quoted text clipped - 66 lines] > >>of > >>this problem? Susan, I have another bit of thought for you, do you look at your document with the "style area width" turned on? This can only be used when in "normal" view, but it shows a pane on the left side of your document that shows the styles used in your document. If you don't know how to get there, you go to Tools>Options>View tab and toward the bottom, look for Style Area Width. Set that to something like 0.7". As far as tables go, this will only show up at the top of the table, but it might give you a clue if your table style has changed. Another thing to watch - when you cut and paste changes from another person, you may want to reapply your style to that change, just to give an extra layer of contol. Also, when you save this file, Word may ask you if you want to save the changes to the template as well, if you KNOW that you haven't changed anything in the template, say NO. Dkline >Thank you both, DKli ne and Beth. A lot of people worked on parts of this >document. As a start, I have created a true template (.dot), which is the [quoted text clipped - 9 lines] >> >>of >> >>this problem?
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