Home | Contact Us | FAQ | Search & Site Map | Link to Us
Sign In | Join | Other 45 Sites in Network
Home
DiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWord
DirectoryUser Groups
Related Topics
Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ...

MS Office Forum / Word / Long Documents / February 2008

Tip: Looking for answers? Try searching our database.

Editing an index

Thread view: 
Enable EMail Alerts  Start New Thread
Thread rating: 
pamay - 15 Feb 2008 05:04 GMT
I am working on a document that is several hundred pages long, i
contains first names with surnames which will have to be indexed. I
the document the surname is last, in the index I need the surname to b
first, I know I can change it as I manually index the names, however i
it possible to edit the final index - I am thinking if I can edit th
final document I could use a macro to do most of the work rather tha
doing each entry as I index.
Does this make sense

--
pamay
Jay Freedman - 16 Feb 2008 02:05 GMT
>I am working on a document that is several hundred pages long, it
>contains first names with surnames which will have to be indexed. In
[quoted text clipped - 4 lines]
>doing each entry as I index.
>Does this make sense?

You can put the cursor in the index and press Ctrl+Shift+F9 to unlink the Index
field and turn its result into plain text. That can be edited in any way you
like.

I'll suggest that you unlink the index, copy the text to the clipboard, and
paste it into a new blank document. Immediately go back to the original document
and Undo (Ctrl+Z) to restore the Index field, and close that document. Make at
least one backup copy of the unchanged plain-text index. Do all your editing and
macro manipulations in the plain-text version; if something goes wrong, you can
throw it away and make a new copy from the backup. And if anything goes wrong
with the backup, you still have the original Index field that you can unlink
again. Only at the very end should you replace the Index field in the original
document with the edited version. Oh, and did I mention making a backup or two?

--
Regards,
Jay Freedman
Microsoft Word MVP        FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
pamay - 16 Feb 2008 06:44 GMT
Jay Freedman;2631152 Wrote:
> On Fri, 15 Feb 2008 05:04:20 +0000, pamay
> pamay.1fae056@officefrustration.com
[quoted text clipped - 43 lines]
> Email cannot be acknowledged; please post all follow-ups to the
> newsgroup so all may benefit.

Thanks Jay for that solution, makes my job easier. All my work is
backed up every night on a 2nd hard drive, I learnt a long time ago its
the best way to avoid buckets of tears.
Cheers and thanks
Patricia

Signature

pamay

Peter A - 21 Feb 2008 13:58 GMT
> Thanks Jay for that solution, makes my job easier. All my work is
> backed up every night on a 2nd hard drive, I learnt a long time ago its
> the best way to avoid buckets of tears.
> Cheers and thanks
> Patricia

And then it would be an easy matter to write or record a macro that
would put the last name first in each index entry:

John Q. Public

becomes

Public, John Q.

Signature

Peter Aitken
Author, MS Word for Medical and Technical Writers
www.tech-word.com


Rate this thread:






 
Sign In
Join
My Latest Posts
My Monitored Threads
My Blog
My Photo Gallery
My Profile
My Homepage

Start New Thread
Enable EMail Alerts
Rate this Thread



©2008 Advenet LLC   Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.