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MS Office Forum / Word / Long Documents / March 2008Word 2007 SP1, highlighting disappears
In Word 2007, choose Ctrl+F, type in your search, click Highlight All. This much works. However, as soon as you continue to type to add more to the document, all of the highlighting that was just created above disappears. Also, if you don't type but choose Print to try to print the highlighting, the highlighting doesn't print. This didn't happen in Word 2003. Megan Morgan I think you're confusing two uses of the word "highlight." In Word 2003, as in Word 2007, using Find All (Highlight All) merely selects the found text. If you want to apply a highlight, you have to use the Replace function to find text and apply highlighting through Format | Highlight. The currently selected highlight color will be used. If you have actually applied highlighting to the text, it will be printed or not depending on whether or not it's actually displayed on the page, which depends on a display option. In Word 2007, this is Office Button | Word Options | Display: Show highlighter marks.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > In Word 2007, choose Ctrl+F, type in your search, click Highlight All. > This much works. However, as soon as you continue to type to add more to [quoted text clipped - 4 lines] > > Megan Morgan The first one was the problem. The Replace fixes it. I suspect the reason it wasn't printing is because it really wasn't there since Replace wasn't used. Thanks, Megan >I think you're confusing two uses of the word "highlight." In Word 2003, as >in Word 2007, using Find All (Highlight All) merely selects the found text. [quoted text clipped - 15 lines] >> >> Megan Morgan That's what I thought, but I couldn't be 100% sure and figured it was worth including the other information for good measure. Although users have long referred to text selection as "highlighting," I think it was a bad idea for Word's designers to yield to this usage given that the term is reserved for another function in Word. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > The first one was the problem. The Replace fixes it. I suspect the reason > it wasn't printing is because it really wasn't there since Replace wasn't [quoted text clipped - 22 lines] >>> >>> Megan Morgan The "Reading Highlight" command in the Find dialog box is new in Word 2007. It uses a yellow highlight, or last Highlight color selected, to identify the found text. Of course it's still a bit confusing since, as noted, it doesn't print and is removed if you edit the document. The "Find All" functionality, which selects the text, is still available and works similar to previous versions. The difference is the scope of the Find can now be set to Text Boxes, Headers and Footers, and Comments if the elements are present in the document. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs > That's what I thought, but I couldn't be 100% sure and figured it was > worth including the other information for good measure. Although users > have long referred to text selection as "highlighting," I think it was a > bad idea for Word's designers to yield to this usage given that the term > is reserved for another function in Word. >> The first one was the problem. The Replace fixes it. I suspect the reason >> it wasn't printing is because it really wasn't there since Replace wasn't [quoted text clipped - 19 lines] >>>> >>>> Megan Morgan I don't see the Find All function in the Find dialog in Word 2007, Beth. Where are you seeing it? Keep in mind that in Word 2003, there is a check box for "Highlight all items found in" [whatever is selected]. When that box is checked, the Find Next button changes to Find All. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > The "Reading Highlight" command in the Find dialog box is new in Word > 2007. It uses a yellow highlight, or last Highlight color selected, to [quoted text clipped - 42 lines] >>>>> >>>>> Megan Morgan I suspect I was thinking of Word 2003 in regards to wording. It's now called "Find In". I see the button next to the "Reading Highlight" button in the Find dialog box. If you click the "Find In" button you'll see a list of choices for the Find scope. Note that "Main Document" will be the only choice if you don't have headers/footers, text boxes, or comments. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs >I don't see the Find All function in the Find dialog in Word 2007, Beth. >Where are you seeing it? Keep in mind that in Word 2003, there is a check [quoted text clipped - 5 lines] >> the Find can now be set to Text Boxes, Headers and Footers, and Comments >> if the elements are present in the document. Yes, I see that. But I don't see any Find All functionality other than the Reading Highlight. My point is that the Reading Highlight appears to be the same thing as "Highlight all items found" but unfortunately isn't. I don't see any way to select all items found. In Word 2003, you can use "Highlight all items found" to select every occurrence the "Find what" text and then click back to the doc and apply given formatting to just those selected found items. What is even more useful is that you can Cut or Copy the selected text and paste it into another document. It seems this functionality has been lost entirely in Word 2007. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA >I suspect I was thinking of Word 2003 in regards to wording. It's now >called "Find In". I see the button next to the "Reading Highlight" button [quoted text clipped - 18 lines] >>> the Find can now be set to Text Boxes, Headers and Footers, and Comments >>> if the elements are present in the document. I'm not sure what the difference is. The "Find In" button I'm referring to works like the "Highlight All items found" option -- it selects the found data in the document as in previous versions. I emailed you a screen shot. :-) ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs > Yes, I see that. But I don't see any Find All functionality other than the > Reading Highlight. My point is that the Reading Highlight appears to be [quoted text clipped - 30 lines] >>>> scope of the Find can now be set to Text Boxes, Headers and Footers, >>>> and Comments if the elements are present in the document. Ah, okay, now I'm finally getting it. But there is absolutely *no* indication that this is equivalent to Find All, which I find much more straightforward. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > I'm not sure what the difference is. The "Find In" button I'm referring to > works like the "Highlight All items found" option -- it selects the found [quoted text clipped - 43 lines] >>>>> the scope of the Find can now be set to Text Boxes, Headers and >>>>> Footers, and Comments if the elements are present in the document. Hi Suzanne, I'm guessing, that this may have been an attempt, by combining two controls into one, to clear up confusion some folks had that 'Find All' didn't find 'all' it only found all of the items in the currently selected region. For example, if you selected 'main document', 'Find All' didn't include the header and footer area. Selecting 'Find in'=>Main document, without turning on the 'Reading Highlight' should select all of the matches in the document But then they left the 'Replace All' button unchanged on the other tab of the same dialog <g>. I was expecting them to match the change there. If you have first done a find in a certain region then switch to /replace\ and click [Replace][Replace All] 'All' means in the selection/selected area, if no 'find in' is done and active then 'all' apparently means 'all' and can catch items in main document and in headers/footers and text boxes. :) ================ Ah, okay, now I'm finally getting it. But there is absolutely *no* indication that this is equivalent to Find All, which I find much more straightforward. SignatureSuzanne S. Barnhill >> -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* Your explanation may be correct, but considering that the dropdown is right under "Highlight all items found it" and Find All is active only when that check box is checked, I never found that confusing at all. The new setup is much more confusing to me. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Bob Buckland ?:-)" <75214.226(At Beautiful Downtown)compuserve.com> wrote > Hi Suzanne, > [quoted text clipped - 19 lines] > indication that this is equivalent to Find All, which I find much more > straightforward.
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