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MS Office Forum / Word / Long Documents / April 2008Footnote Salad
I must apply a single uniform footnote style to a document containing over 600 footnotes. The document is pasted together from different documents, some imported from Works. While the footnote reference numbers appear to be correct in the body of text above, they are all different below at the bottom of the page: some are 12 pt superscript instead of 10 pt superscript , and others are not superscript at all. Also, it would appear that one of the authors applied direct formatting to some footnotes in an attempt to correct the problem. How do I change all footnote numbering to appear 10pt superscript? Thanks very much  Signaturedaevczen Using Find and Replace you can remove direct font formatting (unfortunately including the Footnote Reference style) from the footnote references and then reapply the Footnote Reference style (this assumes that the Footnote Text style is 10-pt). This will take two F&R operations: 1. On the first run-through, search for ^f. Leave the Replace With box blank or use ^&. Click More to expand the dialog and choose Format | Style | Default Paragraph Font. 2. On the next run, search for ^f and replace with the Footnote Reference style. This will be most efficient if you start the search in the footnote area or pane. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > I must apply a single uniform footnote style to a document containing > over 600 footnotes. The document is pasted together from different [quoted text clipped - 8 lines] > > Thanks very much Thanks Suzanne, that seems to have worked perfectly. So how I understand it, a footnote number won't go "lost" just b removing its style, yes? ^f in the search function means the footnote fields, I guess. And ^ would mean what, the same? Again, thanks a lot Suzann -- daevczen Yes, ^f is the footnote reference mark, and ^& is "Find What Text," so using it just reinserts whatever was selected by the Find (though I don't think that's required here). Both of these are on the menu you get when you click Special in the Replace dialog. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > Thanks Suzanne, that seems to have worked perfectly. > [quoted text clipped - 4 lines] > > Again, thanks a lot Suzanne Hi Suzanne, I think 1. is not necessary? Applying a character style clobbers any manual font formatting anyway. Regards, Klaus > Using Find and Replace you can remove direct font formatting > (unfortunately including the Footnote Reference style) from the footnote [quoted text clipped - 23 lines] >> >> Thanks very much I would think so, but I wasn't 100% sure and didn't want to experiment on any of my current docs. Given that the Footnote Reference style is Default Paragraph Font + Superscript, I worried that applying the style might just apply Superscript over any existing formatting (even if the existing formatting was *not* the DPF). SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > Hi Suzanne, > [quoted text clipped - 32 lines] >>> >>> Thanks very much |
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