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MS Office Forum / Word / Long Documents / May 2008Styles won't stick
I'm working on a text, based on a template that I started in Normal, and then saved as a separate template. I cannot get all of the styles to stick. I've been trying to set the FootnoteText style to font size 10, with a light grey shading. It keeps defaulting to my old Normal size 12 with dark gray shading. Hellllllllp! Lady Dungeness Crabby, but Great Legs! ~~~~~~~~~~~~~~~~~~~~~~~ Which version of Word is this? How are you modifying the style?  SignatureStefan Blom Microsoft Word MVP > I'm working on a text, based on a template that I started in Normal, and > then saved as a separate template. I cannot [quoted text clipped - 6 lines] > Crabby, but Great Legs! > ~~~~~~~~~~~~~~~~~~~~~~~ Word XP. I modify by opening up the style dialog, clicking on "save to template" and then going in and modifying the Font attributes. It's working for my other styles -- just not for footnotes. Although -- I DID have success at changing the shading color. But I still can't change to 10-point font. It stays at 12-points. Lady Dungeness Crabby, but Great Legs! ~~~~~~~~~~~~~~~~~~~~~~~ >Which version of Word is this? How are you modifying the style? > [quoted text clipped - 8 lines] >> Crabby, but Great Legs! >> ~~~~~~~~~~~~~~~~~~~~~~~ There could be direct formatting applied to the footnotes, overriding the font formatting of the style. In Normal view, click View | Footnotes. Select the footnote area and press Ctrl+SpaceBar to reset font formatting. The correct font size should now be applied to text. Then use Find and Replace to reapply the Footnote Reference character style to the footnote number: Press Ctrl+H to display the Find and Replace dialog box. Find what: ^f Place the insertion point inside the "Replace with" box and click Format, Style. Locate Footnote Reference, and click OK. Finally, click Replace All. SignatureStefan Blom Microsoft Word MVP > Word XP. > [quoted text clipped - 21 lines] >>> Crabby, but Great Legs! >>> ~~~~~~~~~~~~~~~~~~~~~~~ Hi Stephan -- this is a bit late, but a big THANK YOU! I didn't know that direct formatting could override an automatic style. I also learned about ^f. So the Footnote Reference style controls the style of the Footnote Text? Is that why the style for Footnote Text doesn't show up in the Styles drop-down box? Lady Dungeness Crabby, but Great Legs! ~~~~~~~~~~~~~~~~~~~~~~~ >There could be direct formatting applied to the footnotes, overriding the >font formatting of the style. In Normal view, click View | Footnotes. Select [quoted text clipped - 11 lines] > >Finally, click Replace All. No, the Footnote Text paragraph style defines the font and paragraph formatting of the footnote text. The Footnote Reference character style defines the font formatting of the footnote reference mark both in the footnotes and in the body of the document. By default, it is defined as Default Paragraph Font + Superscript. Neither of these styles is listed in the style list by default, though you can change the style visibility in the Styles and Formatting task pane using Custom, and you can force the Styles dropdown to display all styles by pressing Shift while clicking the down arrow. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > Hi Stephan -- this is a bit late, but a big THANK YOU! I didn't know that > direct formatting could override an automatic [quoted text clipped - 24 lines] >> >>Finally, click Replace All. On Word XP, where do I find "CUSTOM" so that Footnote Text will show by default as a style? Lady Dungeness Crabby, but Great Legs! ~~~~~~~~~~~~~~~~~~~~~~~ >No, the Footnote Text paragraph style defines the font and paragraph >formatting of the footnote text. The Footnote Reference character style [quoted text clipped - 5 lines] >dropdown to display all styles by pressing Shift while clicking the down >arrow. In the Styles and Formatting task pane, at the bottom, is a dropdown box from which you can select Available styles, Styles in use, All styles (which is a joke), and Custom. Choosing Custom opens the Format Settings dialog, in which you can set visibility. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > On Word XP, where do I find "CUSTOM" so that Footnote Text will show by > default as a style? [quoted text clipped - 13 lines] >>dropdown to display all styles by pressing Shift while clicking the down >>arrow. I found that. It helps a little bit. I use a lot of Find/Replace with styles and highlighting -- the dialog box for Find Styles / replace styles has every style listed. That's the one I'd like to truncate. Is that possible? I'd also like a shortcut on to find by highlighting. Like a control+___ something. I can find/replace italics and underline by control+I, or ^u. Do you know of a way to get a keyboard shortcut to find/replace highlighting? Thanks. Word XP. BTW, I use the menu bar dialog boxes for formatting and styles. I don't use the pane on the right-hand side. Old eyes -- need all the screen space for these LARGE fonts now. ;-) Lady Dungeness Crabby, but Great Legs! ~~~~~~~~~~~~~~~~~~~~~~~ >In the Styles and Formatting task pane, at the bottom, is a dropdown box >from which you can select Available styles, Styles in use, All styles (which >is a joke), and Custom. Choosing Custom opens the Format Settings dialog, in >which you can set visibility. I don't (often) use the task pane, either, but when you set the style visibility for the task pane, you're also setting it for the Styles dropdown (which by default shows "Styles in use"). I don't think there's any way to crop the list in the Find and Replace dialogs; that's one you should want to be complete, I think (though if you could force it with Shift, that would serve as well). There's not a built-in keyboard shortcut for highlighting, but it may be that if you assign one it would work in the F&R dialog as well. I suspect it would, as I have changed the shortcut for small caps from Ctrl+Shift+K to Ctrl+K (I swapped with Hyperlink), and when I press Ctrl+K in the Find dialog, I get Format: Small Caps. Whether it would work as a toggle or not, I'm not sure. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA >I found that. It helps a little bit. > [quoted text clipped - 23 lines] >>in >>which you can set visibility.
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