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MS Office Forum / Word / Long Documents / October 2008Multiple references to the same footnote ?
How do we put multiple references in the body of the text to the same footnote? For example, three superscript number "3" 's in different paragraphs that all refer to the same footnote. We also want all three footnote references in the body to be re-numbered (updated) if another footnote is inserted before the third footnote. Can this be done? Insert | Reference | Cross-reference to Footnote: Footnote number (formatted).  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > How do we put multiple references in the body of the text to the same > footnote? For example, three superscript number "3" 's in different > paragraphs that all refer to the same footnote. We also want all three > footnote references in the body to be re-numbered (updated) if another > footnote is inserted before the third footnote. Can this be done? Thank you, Suzanne, this appears to be exactly what we needed. However, we cannot get the cross-reference numbers to update after inserting a new footnote. We can right-click and update each one independently, but how do we force all the cross-references to update? Shouldn't this happen automatically and immediately by default? Thanks, Richard ************************ > Insert | Reference | Cross-reference to Footnote: Footnote number > (formatted). [quoted text clipped - 4 lines] >> footnote references in the body to be re-numbered (updated) if another >> footnote is inserted before the third footnote. Can this be done? Cross-references unfortunately don't update automatically but should update when you print, switch to Print Preview, or update fields generally. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > Thank you, Suzanne, this appears to be exactly what we needed. However, > we cannot get the cross-reference numbers to update after inserting a new [quoted text clipped - 15 lines] >>> footnote references in the body to be re-numbered (updated) if another >>> footnote is inserted before the third footnote. Can this be done? Thank you for the instruction on how this feature works. We have used wordprocessors that also provide a feature that will update or refresh all the cross-references upon request by the user. For example, the user can refresh all references in Corel Wordperfect by selecting a menu option to 'generate' the cross references. In our opinion, this is an extremely effective approach to making sure the references are functioning correctly and displaying the proper information. Thanks, Richard > Cross-references unfortunately don't update automatically but should > update when you print, switch to Print Preview, or update fields [quoted text clipped - 19 lines] >>>> footnote references in the body to be re-numbered (updated) if another >>>> footnote is inserted before the third footnote. Can this be done? Blue Max wrote in <2CA49C3C-FB6B-4183-8C6A-355ABA2DE189@microsoft.com> > Thank you for the instruction on how this feature works. We have used > wordprocessors that also provide a feature that will update or [quoted text clipped - 4 lines] > references are functioning correctly and displaying the proper > information. Will "Update fields" not do that? SignaturePeterMcC If you feel that any of the above is incorrect, inappropriate or offensive in any way, please ignore it and accept my apologies. Thank you, Peter. You are very likely correct. As a new user, I am not familiar with this feature. Where is it found in Word 2007? Thanks, Richard ************* > Blue Max wrote in > <2CA49C3C-FB6B-4183-8C6A-355ABA2DE189@microsoft.com> [quoted text clipped - 9 lines] > > Will "Update fields" not do that? The sample update macro at http://www.gmayor.com/installing_macro.htm added to a toolbar button is a simple way of updating the fields in a document. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Thank you for the instruction on how this feature works. We have used > wordprocessors that also provide a feature that will update or [quoted text clipped - 43 lines] >>>>> re-numbered (updated) if another footnote is inserted before the >>>>> third footnote. Can this be done? Thank you for the hint, Graham. Richard *************** > The sample update macro at http://www.gmayor.com/installing_macro.htm > added to a toolbar button is a simple way of updating the fields in a [quoted text clipped - 47 lines] >>>>>> re-numbered (updated) if another footnote is inserted before the >>>>>> third footnote. Can this be done? > How do we put multiple references in the body of the text to the same > footnote? For example, three superscript number "3" 's in different > paragraphs that all refer to the same footnote. We also want all three > footnote references in the body to be re-numbered (updated) if another > footnote is inserted before the third footnote. Can this be done? Insert the first footnote as usual, then use a bookmark to reference the superscripted number in the other locations. SignaturePeter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com Thanks, Peter, what advantages might bookmarks have over cross-referencing? ************************** >> How do we put multiple references in the body of the text to the same >> footnote? For example, three superscript number "3" 's in different [quoted text clipped - 4 lines] > Insert the first footnote as usual, then use a bookmark to reference the > superscripted number in the other locations. > Thanks, Peter, what advantages might bookmarks have over cross-referencing? > [quoted text clipped - 7 lines] > > Insert the first footnote as usual, then use a bookmark to reference the > > superscripted number in the other locations. Same thing - you use a cross reference to refer to a bookmark. SignaturePeter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com The important point here, however, being that footnotes already have built-in bookmarks (they're listed separately in the cross-reference dialog), so that you don't have to actually bookmark them. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA >> Thanks, Peter, what advantages might bookmarks have over >> cross-referencing? [quoted text clipped - 12 lines] > > Same thing - you use a cross reference to refer to a bookmark. |
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