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MS Office Forum / Word / Long Documents / September 2003

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Reference to previous paragraph

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Dan Fingerman - 22 Sep 2003 02:31 GMT
I have run into a recurring problem that I suspect it can be fixed
with either a field or a cross references; I just do not know how to
do it.  Any help would be appreciated.

Many legal documents use numbered paragraphs, and it is often
necessary to refer to previous paragraphs by their number.  Simple
cross references work most of the time.  However, some common
documents are split into sections, and each section has to expressly
incorporate the prior sections by references.  The result looks like
this:

SECTION 1
1. blah
2. blah
3. blah

SECTION 2
4. Plaintiff refers to and incorporates herein by reference,
paragraphs 1 through 3 above, as though fully set forth herein.
5. blah
6. blah

SECTION 3
7. Plaintiff refers to and incorporates herein by reference,
paragraphs 1 through 6 above, as though fully set forth herein.
8. blah
9. blah

I have a user-defined paragraph style for the numbered paragraphs, and
I use the heading styles (modified) for the section titles.  For now,
I am using cross references that point to the previous numbered
paragraphs.  Unfortunately, I usually edit the document after I create
the references, and I occassionally delete the paragraph that the
reference points to or add a new paragraph after it.  Both situations
cause problems for the references.  Deleting the paragraph causes the
field to show an error message, and adding a new paragraph to the end
of a section causes the reference at the beginning of the next section
to display the wrong number (because the reference now points to the
wrong paragraph).

Is there a way to make a field display the number of the numbered
paragraph immediately preceding the current one, even if that
paragraph later changes in the ways I described?

Signature

DTM :<|

Cindy Meister  -WordMVP- - 22 Sep 2003 17:17 GMT
Hi Dan,

> Is there a way to make a field display the number of the numbered
> paragraph immediately preceding the current one, even if that
> paragraph later changes in the ways I described?

Not directly, no.

you'd have to manually bookmark the preceding paragraph, then create
a cross-reference to the bookmark.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jan 24
2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow
question or reply in the newsgroup and not by e-mail :-)
Dan Fingerman - 22 Sep 2003 19:56 GMT
>> Is there a way to make a field display the number of the numbered
>> paragraph immediately preceding the current one, even if that
[quoted text clipped - 4 lines]
> you'd have to manually bookmark the preceding paragraph, then create
> a cross-reference to the bookmark.

I considered that, but wouldn't it fall vicitim to the same problem as
the cross references?  If I later add a paragraph below the one with
the bookmark, the number displayed in the first paragraph of the next
section would still be one-too-low.

Is there really no field code that can display "this paragraph's
number, minus 1"?

Signature

DTM :<|

Stefan Blom - 23 Sep 2003 10:55 GMT
>Is there really no field code that can display "this
>paragraph's number, minus 1"?

If you use SEQ fields for numbering, you can repeat the
previous number with the \c switch.

Does this help?

Stefan

>-----Original Message-----
>
[quoted text clipped - 14 lines]
>Is there really no field code that can display "this paragraph's
>number, minus 1"?
Bob S - 26 Sep 2003 14:09 GMT
>Is there really no field code that can display "this paragraph's
>number, minus 1"?

{ = { STYLEREF "ThisParagraphStyle" \n } - 1 }

Bob S
Dan Fingerman - 29 Sep 2003 05:29 GMT
>>Is there really no field code that can display "this paragraph's
>>number, minus 1"?
>
> { = { STYLEREF "ThisParagraphStyle" \n } - 1 }

Thank you -- this worked exactly the way I wanted!

Signature

DTM :<|


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