Question on formulating Page no.

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Jack Ling - 31 Oct 2003 10:15 GMT

Hi,

I am using MS Word XP. I want to include page nos. at the
footer for all BUT the last page.

So, I tried to put in the following formula from INSERT -

> FUNCTIONS -> (choose IF, and type at the formula box) :

IF {PAGE}={NUMPAGES} "" "Page " & {PAGE} & " of " &
{NUMPAGES}

But the result is unexpected: it just shows up the "Page"

best regards,
jack ling

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Leigh - 31 Oct 2003 10:26 GMT

Hi Jack,

From experience I would be in a section break after the
second last page, and then on the last page when putting
in your footer delete the number and it shouldn't delete
the rest.

Hope it works

>-----Original Message-----
>Hi,
[quoted text clipped - 13 lines]
>jack ling
>.

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Robert M. Franz (RMF) - 31 Oct 2003 12:20 GMT

Hi Jack,

[..]

> From experience I would be in a section break after the
> second last page, and then on the last page when putting
> in your footer delete the number and it shouldn't delete
> the rest.

you can work with a section break here, but it isn't really necessary
...

> >-----Original Message-----

[..]

> >I am using MS Word XP. I want to include page nos. at the
> >footer for all BUT the last page.
[quoted text clipped - 6 lines]
> >
> >But the result is unexpected: it just shows up the "Page"

not unexpected: the moment you close the "" after Page, the else-branch
seems closed.

No need to "string-concatenate" what you want in the header, just append
all in one string:

{ IF { PAGE }={ NUMPAGES } "" "Page { PAGE } of { NUMPAGES }" }

Greetinx
.bob
..Word-MVP

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JACK LING - 01 Nov 2003 04:44 GMT

Hi Leigh,

thanks for Leigh's reply.

The break-into-section would solve the issue. But we have
tried and found that we encountered another issue using
this approach : when we print the whole document at one
go it is ok but there are cases we need to print/re-print
part of the document -> if we choose print ,e.g. page
3,4, the footer doesn't come correctly. We have to print
once for page 3 (the current page) then go to page 4 and
print current page again then it seems ok.

thanks for Robert's answer as well.

However, I can't put in the whole formula. When I put in
the { before IF, the window's OK button already grey out.

{ IF { PAGE }={ NUMPAGES } "" "Page { PAGE } of {
NUMPAGES }" }

Or I was at the wrong place to put in the formula? I went
into INSERT -> FUNCTIONS -> CHOOSE IF -> THEN TYPE IN THE
FORMULA BOX -> CLIKC OK.

Without the outer { } signs for the given formula, the
result just shows "PAGE"

your help is much appreciated.
thanks again,
jack ling

>-----Original Message-----
>Hi Jack,
[quoted text clipped - 25 lines]
>>
>.

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Robert M. Franz (RMF) - 01 Nov 2003 11:10 GMT

Hi Jack,

[..]

> The break-into-section would solve the issue. But we have
> tried and found that we encountered another issue using
[quoted text clipped - 4 lines]
> once for page 3 (the current page) then go to page 4 and
> print current page again then it seems ok.

look in Word's help under Print sections, pages, etc. You have to
specify section and page range together ...

> However, I can't put in the whole formula. When I put in
> the { before IF, the window's OK button already grey out.
[quoted text clipped - 5 lines]
> into INSERT -> FUNCTIONS -> CHOOSE IF -> THEN TYPE IN THE
> FORMULA BOX -> CLIKC OK.

Ahh, you are there... Yes, I usually use the "direct approach" in the
text layer. Simply hit CTRL F9 for each pair of field brackets and write
the rest by hand, that's usually faster (for a simple field) and simpler
(for complex ones).

Greetinx
.bob
..Word-MVP

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