Using Outlook contacts in Word

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ramona - 06 Jan 2004 20:49 GMT

I am using Word's "Insert address book" command from
the "Insert" menu to add Outlook addresses to letters.
In Outlook, I have entered titles and company names where
needed, have set the addresses to "Business" and
indicated that the business address is the mailing
address.

Word inserts the individual's name and mailing address,
but not the individual's title or company. This
incomplete result is very frustrating.

How do I tell Word to insert the title and company, too?

Any advice will be sincerely appreciated. Thanks much!

Ramona

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Peter Jamieson - 07 Jan 2004 09:18 GMT

For info. relating to most versions of Word see:
http://support.microsoft.com/default.aspx?scid=kb;en-us;212345

But for Word 2002, see also:

http://support.microsoft.com/default.aspx?scid=kb;en-us;292127

--
Peter Jamieson - Word MVP
Word MVP web site http://www.mvps.org/word

> I am using Word's "Insert address book" command from
> the "Insert" menu to add Outlook addresses to letters.
[quoted text clipped - 12 lines]
>
> Ramona

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ramona - 11 Jan 2004 21:38 GMT

This is the third time I've tried to post this reply and
I'm going to move it further up the line this time. Are
we limited in the number of substrings for a question?
Anyway, here goes...

Peter:

Thanks once again for all your generous help! I used
your recommended articles and the Web site to construct
the following AddressLayout entry that works in all cases
but one (see examples that follow):

{{<PR_GIVEN_NAME>} {<PR_SURNAME>}
}{{<PR_TITLE>}
}{{<PR_COMPANY_NAME>}
}{{<PR_POSTAL_ADDRESS>}}

Sybil Ash
111 Carlisle Avenue, NW
Port Charlotte, FL 33952-9023
(no blank lines for title or company)

Richard Morway, Jr.
Avatar Properties
25 Indian Rock Road, Suite 9
Windham, NH 03087
(no blank line for title)

Town of Tilton
257 Main Street
Tilton, NH 03276
(no blank line for individual name or title)

Patrick McDermott
Economic and Community Development Manager
Economic and Community Development ManagerPublic Service
Company of NH
PO Box 330
Manchester, NH 03105-0330
(Problem here!)

John Public
Director
DirectorABC Company
Duncan Professional Building
624 North State Street
Concord, NH 03301
(Problem here!)

It seems that there is something going on with the
<PR_COMPANY_NAME> field in Outlook. While "<PR_TITLE>
appears to work OK, I always get a run-on of title and
company when I ask for <PR_COMPANY_NAME>. (I even
eliminated the <PR_TITLE> field altogether and still got
the same result for <PR_COMPANY NAME>, so the problem
MIUST be with <PR_COMPANY_NAME>.)

I entered the John Public contact just to test--entered
data in separate title and company name fields on the
Outlook form, but still got the same result.

Should I ask the Outlook newsgroup about this?

And do I really want to know ???!!!

Ramona

>-----Original Message-----
>For info. relating to most versions of Word see:
[quoted text clipped - 3 lines]
>
>http://support.microsoft.com/default.aspx?scid=kb;en-

us;292127

>--
>Peter Jamieson - Word MVP
[quoted text clipped - 18 lines]
>
>.

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