Doug - thanks for your reply but I am not that computer literate. Not sure
what you mean by using an If...then....else field. Not sure whether i would
need to make changes in access or the actual word (mail merge doc). I would
be grateful if you could explain further.
This is a database i created a couple of years ago and have taught myself
along the way. I work for a national charity and unfortunately I cannot
subscribe to the MS assisted help option as there is a charge!!!!!
Any help would be gratefully received!
Many thanks
Lesley
At the location where you want the check boxes to appear, from the Insert
menu in Word, select Symbols and select the Wingdings 1 font and insert the
168 symbol (an empty box) then the Wingdings 254 symbol (a box containing a
tick mark). Then insert a space between the two symbols and then select
them both and Press Ctrl+F9 so that they are enclosed inside field
delimiters { }. Now, locate the selection after the opening { and type IF,
then insert the mergefield that contains the -1 or the 0 values and after it
type a space, then = -1 with a space after the minus one.
You should now have
{ IF <<mergefield>> = 0 symbol symbol }
Press Alt+F9 a couple of times to hide the display of the field codes and
then execute your merge. You may need to use Ctrl+A to select everything in
the document that is created (assuming you execute the merge to a new
document) then press F9 to update the field codes in the document.

Signature
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
> Doug - thanks for your reply but I am not that computer literate. Not
> sure
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>> >
>> > Can anyone please help me?!?!?!
Pidge - 13 Jul 2005 10:20 GMT
Doug - thanks so much for getting back with simple to understand
instructions. I have tried it many times this morning, however, when i
insert the merge field after Ctrl F9 { I see
{ IF{MERGEFIELD}=-1 symbol symbol } notice that I do not get the << or >>
signs you show below
When I press Alt F9 I see ...
Error! Unknown op code for conditional.
I have tried it with 4 of the possible 12 yes/no tick box merge fields
several times all with the same result. I have also tried adding or removing
a space in various places but with no difference. The merge fields are all
basic yes/no tick boxes in access.
Can you please help further
Many thanks
Lesley
> At the location where you want the check boxes to appear, from the Insert
> menu in Word, select Symbols and select the Wingdings 1 font and insert the
[quoted text clipped - 48 lines]
> >> >
> >> > Can anyone please help me?!?!?!
Pidge - 13 Jul 2005 12:32 GMT
Doug - before you do anything else stop - I have fiddled a bit more and
managed to display the tick boxes as i need them. Thank you so much for your
expert help - I have learned a great deal.
With thanks
Lesley
> Doug - thanks so much for getting back with simple to understand
> instructions. I have tried it many times this morning, however, when i
[quoted text clipped - 69 lines]
> > >> >
> > >> > Can anyone please help me?!?!?!