Merge fields not showing data in word footer

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Banks - 30 May 2006 21:42 GMT

We are generating form letters using MS Word 2000 and then sending out
through email (Exchange 2003 mail server) using mail merge wizard.
When the document gets emailed out all the merger fields except for the
one in the footer is not getting merged. If I open the attachment
directly from email the merged data is not there. If I save the
document to my local computer the merged data appears. If I email the
doc outside my organization the same exact thing happens. Has anyone
experienced this before?

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Graham Mayor - 31 May 2006 06:52 GMT

Could your problem be that e-mails use html format which is not compatible
with footers (or pages for that matter)?

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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> We are generating form letters using MS Word 2000 and then sending out
> through email (Exchange 2003 mail server) using mail merge wizard.
[quoted text clipped - 4 lines]
> doc outside my organization the same exact thing happens. Has anyone
> experienced this before?

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Doug Robbins - Word MVP - 31 May 2006 11:50 GMT

See the "Individual Merge Letters" item on fellow MVP Graham Mayor's website
at:

http://www.gmayor.com/individual_merge_letters.htm

If you are using Word XP or later, the "Add-in to Merge Letters to Separate
Files" that I have written and that can be downloaded from that site will
allow you to create each letter as a separate file with a filename taken
from a field in the data source with a minimum of fuss.

And, then send the letters as attachments using the method in the article
"Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

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