Mail Merge 2002: Create a list in a single document?

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eeloie - 06 Jun 2006 19:12 GMT

My Excel database has a list of personnel and the number of hours of FMLA
used each month. I want to create a monthly report that lists each name and
the number of hours used by that person for the current month or quarter.
I've tried Directory, but I guess I'm doing something wrong. When I merge it
repeats the information I have typed in the body of my report and lists 1
name. Do I have to create the Directory on a blank page and then type the
report? This report has to be done every month and twice at the end of each
quarter so I want to be able to just change the month each time. Any help
will be appreciated.

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Doug Robbins - Word MVP - 06 Jun 2006 19:22 GMT

Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:

See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at

http://homepage.swissonline.ch/cindymeister/mergfaq1.htm#DBPic

Or take a look at the following Knowledge Base Article

http://support.microsoft.com/default.aspx?scid=kb;en-us;211303

http://www.knowhow.com/Guides/CompoundMerges/CompoundMerge.htm

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> My Excel database has a list of personnel and the number of hours of FMLA
> used each month. I want to create a monthly report that lists each name
[quoted text clipped - 9 lines]
> quarter so I want to be able to just change the month each time. Any help
> will be appreciated.

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