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MS Office Forum / Word / Mailmerge and Fax / June 2006Need help using merge function for complex documents.
I currently use WordPerfect shells and variable documents to create complex merge documents. I need to transfer that task to Word. Anyone have any experience doing that? Not really sure what you mean by complex merge documents. What's complex in WordPerfect, may be simple in Word. Give us some more information to get the best help.  SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP >I currently use WordPerfect shells and variable documents to create complex > merge documents. I need to transfer that task to Word. Anyone have any > experience doing that? I last used WordPerfect data merges a long long time ago and didn't know it well then, but if I remember correctly, WordPerfect data files can be quite flexible and there are constructs in WordPerfect that let you loop through records in the data source. In Word you don't get that flexibility with the standard mailmerge - you have one, tabular data source and no looping. If you need looping etc. you may be better off "rolling your own" merge using Word VBA, but as Doug says, it depends on what you mean by complex. Peter Jamieson >I currently use WordPerfect shells and variable documents to create complex > merge documents. I need to transfer that task to Word. Anyone have any > experience doing that? We use shell documents/data files to create wastewater permits. The shells are a compilation of several documents (the permit, several letters, the supporting technical summary, etc.) and run 10 to 40 pages in length. Things like permit numbers, names, and addresses are repeated numerous times. In some instances the data field itself may be a paragraph. There are also comments in the shells that direct the permit writer to add/delete text. The documents are worked on by several different people. The merge function allows us to enter pertinent data only once and cuts down on errors. Each data file is specific to a permittee. We do not create multiple permits from the same data file. WordPerfect data files are created in WordPerfect and are very flexible. WP also has a quick entry interface for putting data into the data file template. Hope this is a little better explanation. > I last used WordPerfect data merges a long long time ago and didn't know it > well then, but if I remember correctly, WordPerfect data files can be quite [quoted text clipped - 9 lines] > > merge documents. I need to transfer that task to Word. Anyone have any > > experience doing that? I am not sure that mailmerge is the best thing for this. I would be more inclined to start with a template that contained a userform into which the data on things like permit numbers,names, dates and addresses are entered and then by clicking on a command button on the userform, the various documents are created and populated with the data that is entered. See the following series of articles, especially the last about connecting to a database (but thinking more about what you are doing, that is where I would be starting.) Please Fill Out This Form Part 1: Create professional looking forms in Word http://www.computorcompanion.com/LPMArticle.asp?ID=22 Part 2: Adding Automation to your Word forms. http://www.computorcompanion.com/LPMArticle.asp?ID=46 Part 3: Learn more VBA (macros) to automate your forms. http://www.computorcompanion.com/LPMArticle.asp?ID=119 Part 4: Use custom dialog boxes in your Word forms http://www.computorcompanion.com/LPMArticle.asp?ID=127 Part 5: Connect your AutoForm to a database to save input time and keep better records! http://www.computorcompanion.com/LPMArticle.asp?ID=136 SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > We use shell documents/data files to create wastewater permits. The > shells [quoted text clipped - 38 lines] >> > any >> > experience doing that?
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