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MS Office Forum / Word / Mailmerge and Fax / June 2006How do I eliminate extra blank pages from a mail merge?
I am wondering why the foolowing problem occurs and how to fix it: When I complete a merge in Word (2002), the resulting document includes a blank page in between each actual page. These blank pages do not show on screen, but the document does get numbered as if they are in the document, and these blank pages also print, creating a hassle of sorting and often wasting paper. Check the formatting of the first paragraph in the main document to make sure that it is not formatted to have a page break before it. When the merge is executed to a new document, a Next Page Section Break will be inserted at the end of the page(s) created for each record, so if you have the first paragraph formatted with a page break before it, that would amount to two page break commands.  SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP >I am wondering why the foolowing problem occurs and how to fix it: When I > complete a merge in Word (2002), the resulting document includes a blank [quoted text clipped - 4 lines] > blank pages also print, creating a hassle of sorting and often wasting > paper. No, I did check that out, and it is not the cause. It did occur to me that I can tell the printer to print only the odd pages, but that is a clumbsy fix and easy to forget to do when printing. Does anyone have a better solution? > Check the formatting of the first paragraph in the main document to make > sure that it is not formatted to have a page break before it. [quoted text clipped - 12 lines] > > blank pages also print, creating a hassle of sorting and often wasting > > paper. Send me such a document so that I can look at it and see what is going on. SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > No, I did check that out, and it is not the cause. It did occur to me > that I [quoted text clipped - 23 lines] >> > blank pages also print, creating a hassle of sorting and often wasting >> > paper. For anyone else interested in this, the main document was set up with "Different odd and even" headers under the Layout tab of the Page Set up dialog. SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > No, I did check that out, and it is not the cause. It did occur to me > that I [quoted text clipped - 23 lines] >> > blank pages also print, creating a hassle of sorting and often wasting >> > paper.
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