Only Every Other Record Output during a 'Directory' Mail Merge

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Mike Olson - 19 Jun 2006 02:43 GMT

Whenever I perform a Mail Merge to a new document on a file with a main
document type of "Directory", only every other record is actually output.
However, when I preview the records in the original document before
performing the merge, all records are listed and displayed. I've tried this
with several different files with different queries and underlying tables,
and everytime Word does the same thing. Have you seen this behavior before?
Why does Word output every other record? How can I get it to output all
records?

Thanks,
Mike Olson

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Doug Robbins - Word MVP - 19 Jun 2006 04:30 GMT

Sounds like you must have a <<Next Record>> field in the main document. You
do not need that with a Directory type mail merge.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Whenever I perform a Mail Merge to a new document on a file with a main
> document type of "Directory", only every other record is actually output.
[quoted text clipped - 9 lines]
> Thanks,
> Mike Olson

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Mike Olson - 19 Jun 2006 05:49 GMT

Hi Doug,

That was the problem. I removed it and now it works. I wish Microsoft was a
little better about documenting the Mail Merge component (and allowing
Grouping).

Thanks for the quick response!

Mike Olson

> Sounds like you must have a <<Next Record>> field in the main document.
> You do not need that with a Directory type mail merge.
[quoted text clipped - 13 lines]
>> Thanks,
>> Mike Olson

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