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MS Office Forum / Word / Mailmerge and Fax / June 2006Merge Doc: How to Share Without Getting Busy Message
We have legal documents that must be shared by many users. They are also Mail Merge documents. Whenever more than one person tries to access these documents at one time, we get busy messages. Is there any way to avoid this problem so a few people can merge and print simultaneously? Thanks MUCH for the assistance. Kind regards, Cole The main document should be created as a template and then each user uses File>New, they select the template as the basis for the document that they want to create. See the article "Distributing macros to other users" at: http://www.word.mvps.org/FAQs/MacrosVBA/DistributeMacros.htm  SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > We have legal documents that must be shared by many users. They are also > Mail Merge documents. Whenever more than one person tries to access these [quoted text clipped - 4 lines] > Thanks MUCH for the assistance. Kind regards, > Cole Thanks Doug. It would be great if we could get our users to open the template, then save it to another name for their own purposes, but that's not happening, thus far. Hence, the second person and each additional can only get it as "Read Only". Problem is that requires IT personnel to get into the server via PCAnywhere and hit the button to allow it as Read Only. So given that the template document will be opened by a few people at once, - are the permissions on a template inherently different than a non-template doc - so the 'Read Only' issue goes away? Kind regards, Cole > The main document should be created as a template and then each user uses > File>New, they select the template as the basis for the document that they [quoted text clipped - 12 lines] > > Thanks MUCH for the assistance. Kind regards, > > Cole They should NOT use File>Open. They should use File>New. SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > Thanks Doug. > [quoted text clipped - 34 lines] >> > Thanks MUCH for the assistance. Kind regards, >> > Cole You, and your users, need to learn about templates. You don't open them. For more on the different kinds of templates, tabs on the file new dialog, and locations of templates folders see http://addbalance.com/usersguide/templates.htm. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Thanks Doug. > [quoted text clipped - 34 lines] >> > Thanks MUCH for the assistance. Kind regards, >> > Cole First, use templates, not documents. They should be in a workgroup templates folder. The user creates a new merge document based on the template. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! My criminal defense site: http://addbalance.com --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > We have legal documents that must be shared by many users. They are also > Mail Merge documents. Whenever more than one person tries to access these [quoted text clipped - 4 lines] > Thanks MUCH for the assistance. Kind regards, > Cole
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