Merge field punctuation

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Candace - 23 Jun 2006 16:58 GMT

Is there any way to display punctuation after a merge field depending on
whether or not there is any data in that field? For instance, I have a
sentence that includes an Address1 field and an Address 2 field. I have a
comma between the two address fields. If some of the records that merge do
not contain a second address, I don't need the comma that prints after the
first address. Is this possible with Word 2003?

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Doug Robbins - Word MVP - 23 Jun 2006 18:42 GMT

Use an If...then...Else... field

{ IF { MERGEFIELD Address2 } <> "" ", { MERGEFIELD Address2 }" "" }

You must use Ctrl+F9 to insert each pair of field delimiters. Put this
field construction immediately after your Address1 mergefield and note that
there is a space after the comma.

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Hope this helps.

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services on a paid consulting basis.

Doug Robbins - Word MVP

> Is there any way to display punctuation after a merge field depending on
> whether or not there is any data in that field? For instance, I have a
> sentence that includes an Address1 field and an Address 2 field. I have a
> comma between the two address fields. If some of the records that merge do
> not contain a second address, I don't need the comma that prints after the
> first address. Is this possible with Word 2003?

Reply to this Message