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MS Office Forum / Word / Mailmerge and Fax / June 2006How do I get a sheet of mailing labels to align?
I am working with an Avery 5163 sheet for 2x4 (10 to a sheet) labels in MS Word. If I compose a label with multiple text boxes in the upper left position on the sheet and then try to copy and paste the same set of text boxes to all 10 labels the first 2 rows (4 labels) will align properly without any problem as well as the 5th but the 6th one will not. I select all the text boxes in the "master" label, step the cursor to the right to the next label and paste <cntrl-v>. The copy appears over the original label instead of at the cursor position - a RPITB, but I can move the new label into the position I want. Howver when I try this for the 6th label, 3rd row down - right collum, it's a struggle to get that label centered verticaly on that label. What am I doing wrong? TIA cvt What you appear to be doing wrong is creating labels with text boxes instead of using a table. Avery 5163 is pre defined in the envelope/label wizard. Select that label and - New Document to create a page of 'labels'.  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > I am working with an Avery 5163 sheet for 2x4 (10 to a sheet) labels > in MS Word. [quoted text clipped - 16 lines] > TIA > cvt Well the way you describe it is about 1/2 of what is happening. I didn't go into detail & possbily should have. The process is this: Start word and create a sheet of labels using the Avery template in Tools - Letters & Mailings - Envelopes & labels. Enter text into multiple text boxes for upper left label, select and try to copy ALL text boxes to all other labels. I'm not sure how I'd use a table to do as you mention, never tried it that way. Is that a "preferred" method? cvt > What you appear to be doing wrong is creating labels with text boxes instead > of using a table. [quoted text clipped - 21 lines] > > TIA > > cvt Why are you using text boxes? Labels are just tables with fixed cell dimensions and the text etc. that you want to appear on the labels should be entered directly into the cells. That said, your problem is probably that you are selecting and copying the contents of the cell, rather than the cell itself. If you do the former and have text boxes in the cell, they will be anchored to probably a paragraph mark in the cell and those which you paste are anchored to the same paragraph mark, rather than a corresponding paragraph mark in the cell to which you paste them. But once again, what is the purpose of using text boxes in the first place? SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > Well the way you describe it is about 1/2 of what is happening. I didn't > go [quoted text clipped - 37 lines] >> > TIA >> > cvt Hmmm. Unless you explain the purpose of the text boxes we are in trouble here. Text boxes should not be used to contain merge fields or the merge may not see them. Does http://www.gmayor.com/graphics_on_labels.htm help? Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Well the way you describe it is about 1/2 of what is happening. I > didn't go into detail & possbily should have. The process is this: [quoted text clipped - 43 lines] >>> TIA >>> cvt I have inherited the text boxes & have no idea why the %^&^ that did it in the first place did it that way. Suffice it to say that personalities & office politics were involved (!) 'nough said? Anyway - what is a better way? The labels contain 3 major elements - header, text, & number. The font is the same throughout, though the size changes & no graphics are included. The header is centered and is usually 2 lines, followed by a blank line. The text is 4 or 5 lines, justified, and followed by a blank line. The last element, the number, is 14 characters, bold & centered. Since the originator(s) have "past from our ken" (thankfully); if I can change the process it will probably stick (if it's an improvement!) Any & all help will be much appreciated! cvt > Hmmm. Unless you explain the purpose of the text boxes we are in trouble > here. Text boxes should not be used to contain merge fields or the merge may [quoted text clipped - 47 lines] > >>> TIA > >>> cvt Your description makes this sound a very simple layout that can be achieved with paragraph and text formatting. No need for text boxes at all! Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > I have inherited the text boxes & have no idea why the %^&^ that did > it in the first place did it that way. [quoted text clipped - 79 lines] >>>>> TIA >>>>> cvt Thank you, that's what I think also. Something like "if the only tool you have is a hammer then every task becomes a nail" applies here, I'm sure. cvt > Your description makes this sound a very simple layout that can be achieved > with paragraph and text formatting. No need for text boxes at all! [quoted text clipped - 82 lines] > >>>>> TIA > >>>>> cvt |
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