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MS Office Forum / Word / Mailmerge and Fax / July 2006

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Merge Multiple Records per page

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Access101 - 06 Jul 2006 17:19 GMT
In the Main Merge doc I have:
<<fname>>
<<fname>>

In the Data doc I have column heading and two names
fname
Bill
Mike

When I merge, Bill, of course, replaces each <<fname>> with Bill and looks
like this:
Bill
Bill
What I want, is this:
Bill
Mike

Is this possible?

Any help is appreciated.
Doug Robbins - Word MVP - 06 Jul 2006 17:37 GMT
It is possible by either using a Directory type mailmerge main document in
which you would only have

<<fname>>

When you execute such a mailmerge to a new document, then you will get

Bill
Mike
etc. for all of the records in the data source

Alternatively, you would need to put a <<Next Record>> before the second
mergefield

<<fname>>
<<Next Record>><<fname>>

But that only works for two records and if you have more than two records,
the next two will appear on the next page.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> In the Main Merge doc I have:
> <<fname>>
[quoted text clipped - 16 lines]
>
> Any help is appreciated.
 
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