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MS Office Forum / Word / Mailmerge and Fax / August 2006email merge
Dear all I am trying to email merge a couple of documents in Microsoft Word 2002, but it seems that it doesn't work as expected. In order to make the whole process easier I am using the HTML format, but for some reason, the documents are not directed to my Microsoft Outlook outbox as they should. To make this thing even more odd, I have tried with the different formats like "plain text" and as "an attachement" and it works, but an annoying popup window comes up asking me for permittion to send it for each email address I am email merging. Is there anyone who can give me some idea why the HTML format is not working and any methods to put it working as expected? Thank you very much for reading this and your williness to help. > but for some reason, the documents are not directed to my Microsoft > Outlook outbox as they should. Several people have reported that HTML mails just disappear, but I've only seen one explanation, specifically that the problem went away when a COM Addin called "bxAutoZip" was (temporarily) disabled - see Outlook Tools|Options|Other|Advanced Options|COM Addins. It may be that other add-ins also cause this problem. If that is the problem, it would be helpful if you could post back and tell us which add-in was the cause. If it isn't, I don't know how to solve this one. > To make this thing even more odd, I have tried with the different > formats like "plain text" and as "an attachement" and it works, but an > annoying popup window comes up asking me for permittion to send it for > each email address I am email merging. Yes, this is a "security" feature. To fix this, you can download a (free) utility called "Express ClickYes" utility from http://www.contextmagic.com/express-clickyes/ Peter Jamieson > Dear all > [quoted text clipped - 14 lines] > > Thank you very much for reading this and your williness to help. Dear Peter Jamieson In answer to your reply, I have checked the Outlook Tools|Options|Other|Advanced Options|COM Addins, and there was nothing in there. I don't know exactly what should be in that option, but in that option no information was in there. The strange about it is that at college it works as it should, but both at work and home, it just doesn't. Thanks for your reply, and I am sorry I took long to reply to you. The reason for such is that I am new to these things and I thought I would be informed by email that someone has replied to me! If you have any ideas about my current problem, let me know! Many thanks Garmen As you have no control over the way in which the recipient views the email, and most astute users will have their mail program set up to view in plain text mode, you would be advised to send the document as an attachment. The article "Mail Merge to E-mail with Attachments" at: http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm provided information on how to avoid the security warning that you mention and if you want to create the individual documents from the mailmerge, See the "Individual Merge Letters" item on fellow MVP Graham Mayor's website at: http://www.gmayor.com/individual_merge_letters.htm If you are using Word XP or later, the "Add-in to Merge Letters to Separate Files" that I have written and that can be downloaded from that site will allow you to create each letter as a separate file (in PDF format if required) with a filename taken from a field in the data source with a minimum of fuss.  SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > Dear Peter Jamieson > [quoted text clipped - 13 lines] > Many thanks > Garmen Thanks Doug Robbins for the information provided in order to solve my current problem in Microsoft Word email merge. One more thing to ask. If I opt for sending the information by attachment is there any way of creating a general body message and then the individual attachment? Currently the recipients receive an email with the subject line and an attachment but with no body message, which is not really nice. Any suggestions will be welcome! Yours sincerely Garmen Thanks Doug Robbins for the information provided in order to solve my current problem in Microsoft Word email merge. One more thing to ask. If I opt for sending the information by attachment is there any way of creating a general body message and then the individual attachment? Currently the recipients receive an email with the subject line and an attachment but with no body message, which is not really nice. Any suggestions will be welcome! Yours sincerely Garmen That can be done with the "Mail Merge to E-mail with Attachments" at: http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > Thanks Doug Robbins for the information provided in order to solve my > current problem in Microsoft Word email merge. [quoted text clipped - 9 lines] > Yours sincerely > Garmen
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