Mail Merge Query

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minignaz - 31 Jul 2006 14:11 GMT

I have been asked to do a mailmerge between an Excel file and a Word
Document, the excel file has 2 groupd of contact names (Agent / Personal),
the personal is always unique, but the Agent will be repeated depending on
how many times the agent is needed.

I wish to merge a document based on the Agent, but only have 1 document
produced whenever the agent name changes.

The problem is that I need a way of, on that single document, displaying all
of the other contact details of the personal fields.

Is there away of doing this?

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Doug Robbins - Word MVP - 31 Jul 2006 20:59 GMT

Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:

See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at

http://homepage.swissonline.ch/cindymeister/mergfaq1.htm#DBPic

Or take a look at the following Knowledge Base Article

http://support.microsoft.com/default.aspx?scid=kb;en-us;211303

or at

http://www.knowhow.com/Guides/CompoundMerges/CompoundMerge.htm

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I have been asked to do a mailmerge between an Excel file and a Word
> Document, the excel file has 2 groupd of contact names (Agent / Personal),
[quoted text clipped - 9 lines]
>
> Is there away of doing this?

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minignaz - 01 Aug 2006 08:56 GMT

Thank you, that seems like it will do the job (I've only glanced at it, and
will have a better look soon).
Thanks again.

> Sounds like you are probably trying to perform a "multiple items per
> condition (=key field)" mailmerge which Word does not really have the
[quoted text clipped - 26 lines]
> >
> > Is there away of doing this?

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